Tacho Manager is a tachograph-focused fleet platform that lets users register accounts, sign in, upload and review tachograph-related files, manage drivers, vehicles and documents, dispatch transport orders with electronic consignment notes (e-CMR), compute payroll from card data, track vehicles via GPS providers, process fuel receipts, and use a mobile app that can interact with a compatible smart-card reader to read a driver tachograph card.
The device's GPS position is requested only at the moment of an explicit driver action — accepting an order, checking in a loading or unloading, attaching a photo or signing a consignment note — and only with the browser or operating-system location permission granted. It is stored with the corresponding event as delivery evidence and shown to the company managing the order. Tacho Manager does not track the driver's device continuously in the background.
Continuous vehicle positions come only from dedicated GPS trackers installed on vehicles and connected through the optional GPS module, not from the driver's phone.
Consignment notes contain the transport parties' identification (names, addresses, tax numbers), goods data, signatures with the signatory's typed name and optional ID number, GPS positions and timestamps, and a tamper-evident fingerprint of the signed content.
Each note carries a QR code with a unique, unguessable link that serves the document without login, so roadside inspectors and the parties to the transport can verify and download it. The link is deactivated a limited time after the transport is completed. Signed consignment/control documents are retained for at least one year to comply with transport-law retention duties.
If you choose Google sign-in, Tacho Manager may receive your Google account identifier, verified email address and basic profile information needed to authenticate or link your account. The platform uses this information to sign users in, link an existing account or complete account setup.
The Android mobile app can work with a compatible card reader to detect the reader, request access, read a driver tachograph card, save a local file copy and upload data into the service. Files generated through that workflow are processed to provide reporting and account functionality in the web application.
When the user enables notifications, the app registers a push token (Firebase Cloud Messaging) linked to the signed-in account so that assignment, reminder and expiry notifications can be delivered. Disabling notifications or signing out deactivates the token.
Files uploaded through the service may be transmitted to the server and stored in encrypted form so they can be used for reporting, compliance analysis, downloads and account administration.
A driver account can link to one or more company accounts with an invitation code. While a link is active, data needed for the working relationship is shared between the linked accounts: uploaded card files, driver documents, transport orders and their check-ins, and — where the company grants access — payroll and working-time views. Unlinking stops future sharing.
Tacho Manager uses session and preference technologies needed for sign-in, theme and language preference, mobile app handoff support and privacy consent. Optional analytics are loaded only when privacy features are enabled and consent has been granted. More detail is available in the cookie policy.
Tacho Manager applies technical and organizational measures intended to protect account data and uploaded tachograph files against unauthorized access, loss, misuse or disclosure. These measures can include access controls, authentication safeguards, encrypted storage workflows, tamper-evident document fingerprints and security logging.
Tacho Manager may rely on infrastructure, email delivery, push notification (Firebase), analytics, authentication, GPS tracking providers, AI extraction providers for fuel documents, or support providers where needed to operate the service. Data should only be shared to the extent necessary to provide the platform, protect the service, comply with law or support explicitly enabled optional features. Where processors are used, they should act under appropriate contractual and confidentiality obligations.
Fuel receipt and invoice images are submitted to the configured AI extraction provider solely to read the document's commercial values; consignment-note documents are accessible through their QR verification link as described above.
Account information, uploaded tachograph files and generated report output may be retained for as long as needed to provide the service, maintain account history, protect security or comply with applicable obligations. Signed consignment/control documents are retained for at least one year under transport law. Other retention periods can vary depending on account status, system administration needs and legal requirements.
Users can request account deletion and deletion of associated uploaded data by using the published deletion request channel or, when available, by initiating the verified deletion flow from the account profile area.
Depending on the laws that apply to you, you may have rights to request access, correction, deletion, restriction, objection, portability or withdrawal of consent for optional analytics processing. You may also have the right to lodge a complaint with your local supervisory authority.
If data is processed outside your country or the EEA/UK, appropriate safeguards should be used where required by applicable law, such as adequacy decisions, standard contractual clauses or comparable lawful transfer mechanisms.
Set the appropriate GDPR/privacy contact email in the main application privacy settings so this page and the live application footer can point visitors to the right contact address.