How to use Tacho Manager

When you register you pick a Registration type: Company or Driver. Choose Company if you manage several drivers or vehicles. A company account can hold many drivers and vehicles, receive their tachograph files and show reports and planning for the whole fleet.

A Driver account is meant for one professional driver. It holds a single driver and no vehicles. Your drivers can create one and link it to your company with your invitation code, so that you can see their uploaded files.

1. Open the registration page. From the sign-in page press Create one. In the demo, press Register in the yellow banner.
2. Type a Username. Use 3 to 32 characters: letters, numbers, dots, underscores or dashes.
3. Type your Recovery email. The verification link and any later reset or confirmation emails go to this address. One email address can belong to one account only.
4. Under Registration type select Company.
5. Type a Password of at least 6 characters that includes at least one special character, meaning a character that is not a letter or a number. Type it again in Confirm Password.
6. Tick the box 'By registering, I accept the' Terms and Conditions and Privacy Policy. Both links open in a new tab.
7. Press Register.

When the form is accepted, a green message appears with the link Back to sign in. The next topic explains what the message means.

After you press Register the page answers 'Registration received. Check your email and open the verification link to activate your admin account.' Your own account is the 'admin account' meant here. The message goes to your recovery email and the link in it works for 24 hours.

1. Open the email and click the verification link.
2. Your account is activated at once and the app opens. You are not signed in yet, so the app can show the read-only demo first.
3. Press Login at the bottom of the left menu, or open the sign-in page, and sign in with your username and password.

If the website has email verification switched off, the account is created at once and you see 'Registration completed successfully. You can now log in.' You can sign in straight away.

Instead of filling in the form you can press Sign in with Google on the registration or sign-in page. This works only when Google sign-in is set up for the website. Otherwise you see 'Google login is not configured.'

1. Press Sign in with Google and choose your Google account.
2. If no account matches yet, the page Complete your account opens. It shows the email address that will be used. Choose Company or Driver and tick the box to accept the Terms and Conditions and the Privacy Policy.
3. Press Create account and continue. You are signed in at once and no verification email is needed. Press Cancel if you change your mind.

Your username is made from the first part of your Google email address, in lowercase. If that name is already taken, an underscore and a number are added, for example john_1. Your Google address becomes your recovery email. You can see both on Profile.

Every new company account starts on the free plan as soon as it is activated: when you confirm the email, or right after registering if verification is switched off. Google sign-up activates it at once. There is no trial period and no end date. Driver accounts are always free.

The free plan covers up to 2 drivers and 1 vehicle. The modules it includes are listed on its card on the Billing page, and the other add-on modules can be bought there. The DeCA module is free for every company account.

• 'Registration is not available for the moment.' or 'Company registration is currently disabled.' The site administrator has switched registration off, completely or for that account type. Try again later.
• 'Too many registration attempts. Try again in about N minute(s).' Several attempts from the same device or email address came in a short time (5 attempts in 30 minutes are allowed). Wait for the time shown, up to about 30 minutes.
• 'Username must be 3-32 characters and use only letters, numbers, dots, underscores, or dashes.' Change the username.
• 'Password must have at least 6 characters.' or 'Password must include at least one special character.' Choose a stronger password.
• 'Password confirmation does not match.' Type the same password in both fields.
• 'Recovery email is invalid.' Check the address for typing mistakes.
• You must tick the box for the terms and privacy policy, otherwise you see 'You must accept the Terms and Conditions and acknowledge the Privacy Policy before registering.' and nothing is created.

1. Open the sign-in page. On the website use its sign-in link. After Logout the app brings you here. In the demo, Login at the bottom of the left menu does the same.
2. Type your Username. The app asks for your username, not your email address.
3. Type your Password and press Login.
4. You arrive on the Info page, your home page.

Press Sign in with Google under the form. You are signed in when your Google account is already linked to an account, or when your Google address is the recovery email of an account. Otherwise the page Complete your account opens so that you can create a new account.

Under the form you find Have an invitation code? It shows a field called Invitation code with the hint 'Required for company tenant-user logins.' Press Hide invitation code to close it again.

Leave it closed for a normal company or driver account. It is needed only for team-member logins of a company.

1. On the sign-in page press Forgot password?
2. Type the Recovery email of your account and press Send reset link.
3. For an address that is not registered the page gives the same answer: 'If the recovery email exists, a reset link has been sent.' It does not tell you whether an address is registered.
4. Open the email and click the link. The link works once and stays valid for 60 minutes.
5. The page Reset password opens. Type a New password and Confirm new password. Use at least 6 characters with at least one special character.
6. Press Reset password. You see 'Your password has been reset. Redirecting to sign in…' and then the sign-in page opens.

• 'Invalid username or password.' This message appears for a wrong password, an unknown username and also for a locked account. Check the Username (not your email) and the capital letters.
• After 10 sign-in attempts within 5 minutes you must wait. The message reads 'Too many registration attempts. Try again in about 5 minute(s).' The wording mentions registration, but it is the same waiting time for sign-in.
• A new account cannot sign in until you have clicked the verification link in the email.
• A frozen account can still sign in, but the app is read-only until the subscription is renewed.

1. On a small screen press the Menu button first to open the sidebar.
2. At the bottom of the sidebar press Logout.
3. The sign-in page opens.

The demo is a ready-made example account with sample data. You do not need to register. There are two demos: a company demo, which shows what you get as a company, and a driver demo, which shows the view of a single driver.

A yellow banner at the top says: 'Demo mode: this account is only for demonstrating the application and its data can change at any time.' The expiry dates in the sample data are moved forward once a day, so the examples always look current.

1. On the sign-in page find Or try the demo.
2. Press Switch to company demo or Switch to driver demo.
3. The app reloads inside the demo. To change demo later, press the same kind of button in the yellow banner.

You can browse the pages, open driver and vehicle details and reports, look at the Notifications panel, and view the pages under Settings. On the settings pages you can look at the options, but nothing can be saved.

You cannot upload files, add, edit or delete anything, save settings, download files or ZIP packages, change a password, change the account type or delete an account. You cannot mark notifications as read either.

• Billing is not shown in the demo.
• In Tools the Global ZIP download and Bulk upload are not offered.
• At the bottom of the sidebar the demo shows Login instead of Profile and Logout.
• If an action is blocked, the app says 'This is a read-only demo. Create your own account to make changes.'

1. Press Register in the yellow banner, or Login at the bottom of the sidebar if you already have an account.
2. Register as Company, confirm your email and sign in.

• The header at the top shows the brand name or logo (press it to go to Info) and, on the right, the swap button for the driver view (see the section 'Using the app as one of your drivers'), Language, Theme and Notifications. On a narrow screen the Menu button (three lines) appears at its left.
• The sidebar on the left holds the groups Menu, Settings and Pages, and the Help entry right under them. At its bottom you find Profile and Logout.
• The content area on the right shows the page you opened. Notices such as the demo or account banners appear at its top.

• Info: your home page. It shows the rest planner of your drivers, uploads that are due, documents and cards that expire soon, the infringements overview and, with the Payroll module, a payroll summary.
• Work: transport orders and CMR. Needs the Work module.
• Calendar: reserve drivers and vehicles by day range. Needs the Calendar module.
• Drivers: the list of your drivers with the button Add driver. Open a driver to see files and reports.
• Vehicles: your vehicles with the button Add vehicle.
• Time Registry: the working-time registry. Needs the Time Registry (Fichaje) module.
• Fuel tickets: fuel tickets and consumption. Needs the Fuel tickets module.
• Tools: the Trip calculator, the Filename converter, the Global ZIP download and, for company accounts, Bulk upload for sending many tachograph files at once.

Press Settings in the sidebar to open or close the group. It holds:

• Reminders: choose which expiry and upload reminders are active, how many days ahead they appear and whether they also send a push notification. You can also write your own messages there (Custom announcements).
• Link: the invitation code that connects driver accounts to your company, and the list of linked drivers.
• Modules: one tab for each add-on module, to set it up or to switch it on or off for your company.
• Billing: your plan, add-on modules and payments.
• Other Settings: the legal and report options and the file format for phone app uploads.

The Pages group lists the information pages published by the website operator, for example Card Readers, Terms, Privacy Policy and Cookie Policy. Press one to read it inside the app. Right under the group you always find Help, the Help centre, even when there are no pages. The section 'Pages (legal and information)' explains who can open which page.

The bell in the header opens the Notifications panel on the right. The number on the bell counts the messages you have not read yet, and it shows 99+ above 99. The messages cover expiring cards and documents, uploads that are due, new infringements, your subscription and your own announcements.

1. Press the language button in the header (the translate icon, named Language).
2. Choose a language from the list: DE, EN, ES, FR, IT, PL or RO, meaning German, English, Spanish, French, Italian, Polish and Romanian. The page reloads in that language.
3. Press the Theme button, shown as a sun or a moon, to switch between the day look and the night look.

Both choices are remembered on this device. The language is stored for one year. Before you choose, the app uses your device language if it is one of the seven, otherwise English. The theme follows the site default or your device setting until you choose.

On a large screen the sidebar is always visible. On a phone or a narrow window it is hidden to save space.

1. Press the Menu button, three lines at the top left, to slide the sidebar open.
2. Press a page to open it. The sidebar closes by itself. You can also press the dark area outside it.

Coloured bars above the page content show the demo notice, the end of a free trial (older accounts only), a module that is about to end, a frozen account and the driver view. A highlighted greeting bar can also appear around public holidays. Each bar is explained in the section 'Notification bell and banners'.

• A cookie banner titled 'We use cookies' can appear at the bottom of the page: 'We use cookies to keep you signed in and to improve this site. You can accept or decline non-essential cookies.' Press Accept or Decline. The banner is shown only when the website requires a consent, and it does not come back once you have decided on this device.
• A bar at the top of the page can carry a message from the operator, for example a warning or a maintenance notice. A maintenance notice is red, a warning is yellow.
• At the very bottom of the page a row of links opens the legal pages of the website, for example the privacy policy.

1. Register, confirm your email and sign in.
2. Follow the Quick tutorial that opens by itself on your first visit. You can skip it and replay it later from Help.
3. Open Profile and check the Recovery email and the Report timezone.
4. Open Drivers and press Add driver. Type the Driver name and the Card number, or use Upload a tachograph file to auto-fill to read them from a .ddd or .tgd file. Press Save.
5. Open the driver and press Upload to add tachograph files. Files are .ddd or .tgd, up to 50 MB each, and you can pick several at once.
6. To send many files at once, open Tools and use Bulk upload (see the section 'Bulk upload'). Files that match no driver or vehicle you added are skipped.
7. Open Vehicles and press Add vehicle for each vehicle.
8. Open Settings, then Link, and give drivers who have their own driver account your Invitation code.
9. Open Settings, then Reminders, and choose which reminders you want in the bell.
10. Open Settings, then Modules, and switch on the modules you have. Open Billing to see which modules each plan includes, to buy a module, or when you need more drivers or vehicles.

A driver can come into your account in two ways. You add the driver yourself with Add driver and upload the files, or the driver registers a driver account and links it to your company with your invitation code, found under Settings, then Link. Linked drivers send their files to you automatically.

Try the modules your plan includes on real data from the first day; the Billing page shows which ones they are and lets you add others. Switch a module on or off on the Modules page and open its page in the menu.

When your fleet grows beyond the free plan, choose a larger plan under Settings, then Billing. See the section 'Subscription, trial and billing'.

The Quick tutorial is a window with six short steps for a company account. Each step explains one part of the app in two or three lines.

It opens by itself the first time you use a newly registered account, meaning an account created in the last 30 days. It does not open by itself in the demo or while a company is in the driver view.

The title bar shows 'Quick tutorial' and the step number, for example 'Step 2 of 6'. The steps are:

• Welcome to Tacho Manager: a short overview of the left menu and your free plan.
• Add your drivers: open Drivers and add the drivers you manage. Drivers with their own account can link to you with your invitation code.
• Upload tachograph files: open a driver or a vehicle and upload their files, or use the bulk upload in Tools.
• Read your dashboard: Info lists infringements and a rest-planner summary for each driver, plus a payroll summary when the Payroll module is on.
• Turn on the modules you need: open Modules under Settings to switch add-ons on or off and set them up. Your plan includes all of them.
• Help is one click away: the Help centre explains every feature step by step.

1. Press Next to go to the following step and Back to return to the previous one.
2. Press Show me to open the page that the step is about. The tutorial shrinks into a button at the bottom right of the screen, 'Continue tutorial (2/6)'. Press it to carry on.
3. On the last step press Finish.

• Skip tutorial, or the close cross at the top right, ends the tutorial for good.
• The Esc key, or a click on the dark area behind the window, only shrinks it into the button. You can come back to it.

1. Press Help in the left menu.
2. Press Start the quick tutorial at the top of the page. The same button is at the bottom of the page.

Press Help in the left menu. It sits right under the Pages group and is always listed. The page, titled Help centre, opens inside the app, so you stay where you are.

There are two guides: Company account and Driver account. Press the one you want at the top of the page.

When you are signed in, the guide for your own account opens first and carries the badge Your account. Reading the other guide shows what a driver or a company sees.

1. Type a word in the box 'Search the help…'. The page shows only the matching topics and questions and tells you how many it found.
2. Press the cross in the box to clear the search.
3. Without a search, use the list On this page to jump to a section. On a phone this list is folded at the top; press it to open it.
4. Press a topic title to open it. Expand all opens every topic and Collapse all closes them again.

• Press Open this page on a section to go to the matching page of the app.
• A badge such as 'Module: Payroll Calculation' shows that the section needs an add-on module. A green badge such as 'Free module: DeCA' marks a free module.
• If nothing matches you see 'Nothing found for' and your search. Try a shorter or different word.

At the end of the guide the section Frequently asked questions gathers short answers. They are grouped as Account & getting started, Files & uploads, Reports & rest rules, Documents & exports, Modules & plans and Privacy & data. Press a question to read the answer.

Press Profile at the bottom of the sidebar. The page is titled Account and has two tabs: Profile and Security.

• The card Profile shows your Username and Email (both read-only), your Recovery email and the Report timezone.
• The card Account type shows your Current account type: Company. It adds: 'A company account manages multiple drivers and vehicles.'
• The card Switch account type is described in the section 'Password and account type'.
• The card Company data is described in the section 'Company data and employer profiles'.

The recovery email is used to recover access if you forget your password. It is also where the app sends the registration link, the code for changing the account type and the link for deleting the account.

1. Open Profile.
2. Type the new address in Recovery email.
3. Press Save. You see 'Profile saved.'

The Report timezone is the timezone used when activity and infringement reports are drawn. You can choose Automatic (from IP location, default), UTC, Europe/Madrid (DST auto), Europe/Berlin (DST auto) or Europe/Bucharest (DST auto), then press Save. With the automatic option the timezone follows the location of your connection. When the connection does not report a timezone, Spain gives Europe/Madrid, Romania gives Europe/Bucharest and any other country Europe/Berlin.

The card Company data on the same tab holds the companies you issue documents for. It is only for company accounts. Adding, editing and deleting them, the default company and the assignment to drivers and vehicles are described in the section 'Company data and employer profiles'.

1. Open Profile and choose the Security tab.
2. In the card Change password type your Current password.
3. Type the New password and Confirm new password. Use at least 6 characters with at least one special character.
4. Press Change password. You see 'Password changed.'

The card Switch account type on the Profile tab changes a company account into a driver account. The card says 'Switch this account to a driver account. A 4-letter confirmation code is emailed to your recovery address.'

1. Open Profile and find the card Switch account type.
2. Read the warning, then press Email me a code.
3. Open the email sent to your recovery email. It holds a code of 4 letters that is valid for 30 minutes.
4. Type the code in Confirmation code and press Confirm switch.
5. Confirm the question 'Switch this account to driver? This cannot be easily undone.' The app reloads as a driver account and shows 'Account changed to driver successfully.'

• The card says 'Switching account type is currently disabled.' when the site administrator has not allowed switching.
• You need a recovery email on the account first.
• If registration for driver accounts is switched off, the card says 'Registration for driver accounts is currently disabled, so this switch is not available.'
• The button is not available in the demo.

A driver account holds one driver and no vehicles. Any active subscription plan on the account ends with the switch. After the switch your menu changes to the driver menu and company-only features such as Drivers, Vehicles and Modules are gone.

To close the account for good, open Profile, choose the Security tab and press Request account deletion. An emailed link confirms it. The steps, the conditions and what is removed are described in the section 'Account data and deletion'.

Open Info at the top of the left menu. The page is calculated from the most recently uploaded driver and vehicle files, so it is only as current as your uploads. From top to bottom it contains:

• Driver rest planner: one row per driver with the rest-planning figures that matter right now.
• Info: four short lists: driver files and vehicle files that are due for upload, vehicle documents that expire first, and driver cards and documents that expire first.
• Company infringements: how many infringements each driver has in the last 56 days.
• Payroll forecast: the current pay period of each driver. It only appears when the Payroll module is active for your company.

The lists Driver files to upload soon and Vehicle files to upload soon warn you before a download becomes too old. A driver card file is due 28 days after the last upload and a vehicle file 90 days after the last upload.

• Driver or Vehicle - the driver's name (with licence and card number below it) or the vehicle registration. Click it to open that driver or vehicle.
• Last upload: date and time of the last upload, or 'No file uploaded'.
• Due by: the date by which the next file must be uploaded. This column is hidden on narrow screens.
• Status: a coloured badge such as 'Due in 5 day(s)', 'Overdue by 2 day(s)' or 'No upload yet'.

A driver appears when the due date is 7 days away or closer (or already passed), a vehicle when it is 14 days away or closer. Badges are red when overdue or when there was never an upload, yellow when 3 days or less are left, and grey otherwise. The most urgent entries come first, and drivers or vehicles that never had a file are at the very top.

Driver cards/documents expiring first lists each driver's tachograph card and every other document registered for the driver (for example a driving licence) with its expiry date. Vehicle documents expiring first lists insurance, MOT and every other vehicle document that has an expiry date. Trailers appear here too, because their documents expire as well.

• Document: for drivers a badge, Card for the tachograph card or Doc for another document, followed by the document name; for vehicles just the document name.
• Expires on: the expiry date. Hidden on narrow screens.
• Status: 'Expires in 12 day(s)' or 'Expired 3 day(s) ago', using the same colours as the upload lists.

A document appears when it expires within 30 days or has already expired, with the most urgent first. This 30-day window is fixed too.

Each list shows its first 10 rows. When there are more, a line such as 'Showing first 10 of 14' appears together with a View all link that opens Drivers or Vehicles.

When nothing needs attention a list says so, for example 'No driver card uploads are due soon.' or 'No vehicle documents are expiring soon.'

If you have no drivers yet, the three tables say 'No drivers to plan yet.', 'No drivers to analyse yet.' and 'No drivers to forecast yet.' Add or link drivers first, then upload their files.

Driver rest planner shows one row per driver, with the newest uploads first. The figures are worked out from the driver's newest file. The card starts collapsed: click its header to expand it. While it is collapsed, the header shows the number of drivers and a yellow badge with the number of rows still to compute.

Each row starts with the driver's name (click it to open the full planner) and card number. The columns you can show are:

• Last download: date and time of the driver's newest file.
• Data until: the date and time the planner figures were calculated for.
• Status: 'Resting since' a time, or 'Working'.
• Daily rest ends: when the current daily rest can end: the regular time in bold and, when it is still possible, the reduced time. While the driver is working it shows 'next daily rest by' a time.
• Next weekly rest by: the latest time the next weekly rest must be taken, with its duration.
• Next regular weekly rest by: the latest time for the next regular weekly rest.
• Driving today and Driving this week - driving time so far.
• Can work until: how long the driver can still work, when known.

By default you see Last download, Status, Daily rest ends, Next weekly rest by and Next regular weekly rest by. A driver without a file shows 'No file uploaded yet.' and cannot be opened.

1. In Driver rest planner, click the driver's name or press Open at the end of the row.
2. A window opens with the title 'driver name — Rest Planning'. It has the tabs Summary, Working and Rest and opens on Summary.
3. Read the tab you need, then close the window with the X or by clicking outside it.

Summary shows what the driver did since the last 45-hour weekly rest, Working the driving and working-time counters with the deadlines for the next rests, and Rest the current rest with its earliest end times. The section 'Rest planner' explains each tab. The window has no Infringements tab: use Company infringements or the driver's reports for that.

Company infringements lists every driver with the number of infringements found in the last 56 days. It is always open and shows the drivers with the most recent infringement first.

• Driver: the name. Click it to open the driver (only when the driver has a file).
• Infringements: the count. A green badge such as -2 means fewer infringements than before, a red badge such as +3 means more. The comparison is with the count from before the driver's latest file was added.
• Last infringement: what the most recent infringement was and when it ended. Hidden on narrow screens.

No badge appears the first time a driver is calculated or while the count has not changed. A row that shows Compute instead of a number has not been calculated for the driver's latest file yet. Press it to calculate that driver. If you have no drivers the card says 'No drivers to analyse yet.'

Payroll forecast shows the current pay period of each driver. The whole card is hidden when the Payroll module is not active for your company.

• Period: first and last day of the current pay period.
• Days: days worked. Hours - hours worked. Nights out - nights spent away.
• Km: distance driven. Base - base salary. Extras - extra pay.
• Total: the total for the period, with the currency.

By default the table shows Period, Days, Hours, Nights out and Total. Click a driver or Open to see the full calculation in a window titled 'driver name — Payroll Calculation'.

Working out a driver's figures means reading all of that driver's files, which takes time. So the tables show saved results and recalculate a driver only when something changed: a new file was uploaded, a legal option changed, a payroll setting changed or a new day began (the 56-day window moves with the date). One calculation fills the rest planner, the infringements and the payroll rows of that driver.

1. Look for rows that say 'New upload — will be computed automatically.' or 'Not computed yet — press Compute.'
2. Wait a moment: while the Info page is open, a waiting driver is normally calculated by itself (see the next topic). To start it yourself, press Compute at the end of the row or in the Company infringements card. The button shows 'Computing…' while it works.
3. To handle every waiting driver at once, expand the card and press Compute all (it shows how many are waiting). The drivers are calculated one after the other.

While the Info page is open and its browser tab is visible, the page checks for new uploads every minute. A driver with a new file is recalculated in the background, one driver at a time, and the rows update in place. You do not need to reload.

A small line with a circular arrow in each table header shows what is happening, for example 'Watching for new uploads · checked 14:32' or 'New data — computing Ion Popescu…'. Rows waiting for their turn say 'New upload — will be computed automatically.' The line is hidden on narrow screens.

1. Expand the card by clicking its header.
2. Click Table settings (the sliders icon).
3. Tick or untick the checkboxes under Columns. At least one column always stays on.
4. Choose 5, 10, 20 or 50 under Drivers per page.
5. Click Close.

With more drivers than fit on a page, a counter such as '1–10 of 24' and two arrow buttons let you move between pages.

Your columns, page size and whether the card is collapsed are saved to your login, so they follow you to other computers and phones. The rest planner and the payroll table each keep their own settings.

Reminders appear in the notification bell in the page header. If you use the Android app they can also arrive as push notifications on your phone. The Reminders page has no email option.

The settings are per account: what you choose here applies to your whole company account.

The Reminders page has one card per reminder. Every reminder starts switched on, with push on.

• Driver card expiry: warns when a driver's card is about to expire or has expired. Starts 30 days before by default.
• Driver document expiry: warns before a driver's registered documents (licence, CAP, medical certificate...) expire. Documents added by linked drivers sync here automatically. Starts 30 days before by default.
• Driver upload: warns when a driver's card file is overdue. You can set up to 28 days; the default is 7.
• Driver infringements: warns when a newly uploaded driver file contains more infringements than the previous one. It has no number of days.
• Vehicle document expiry: warns before insurance, MOT and other vehicle documents expire. Starts 30 days before by default.
• Vehicle upload: warns when a vehicle file is overdue. You can set up to 90 days; the default is 14.
• Subscription expiry: warns before your subscription ends. Starts 14 days before by default.

1. Click Settings in the left menu to open the group, then click Reminders.
2. On a reminder's card, tick or untick Enabled. A reminder that is off disappears from the bell and from push.
3. Set Days before: how many days ahead the reminder starts to appear. You can enter whole numbers from 0 to 3650. Driver upload accepts up to 28 and Vehicle upload up to 90.
4. Tick Push notification if the reminder should also reach your phone. This box and Days before are greyed out while Enabled is off.
5. Press Save reminders. The message 'Reminders saved.' confirms it.

A reminder appears as soon as an expiry date is inside the Days before window and stays until the document is renewed. Example of a normal line: 'Ion Popescu: driver card expires in 12 day(s) on 14/10/2026.' For documents the line names the document, and for vehicles it names the registration, for example 'Insurance for vehicle 1234ABC expires in 20 day(s) on 02/11/2026.'

Once an entry is expired it says, for example, 'expired 3 day(s) ago'. In the bell the whole group turns red as soon as one of its entries is expired. The vehicle documents group (Expiry notifications) is the exception: it is always shown as a warning, never in red.

The driver card expiry date is read from the card file you upload. Other driver documents and vehicle documents (insurance, MOT...) are added on the driver's or vehicle's own page. A document without an expiry date never triggers a reminder.

Driver card files should be uploaded at least every 28 days and vehicle files at least every 90 days. Days before is how long before that limit the reminder starts. The age of the newest file is counted from its download date, which is read from the file name; if that is missing, the date of the last upload is used. With the default 7 days a driver reminder starts when the newest file is 21 days old. With the default 14 days a vehicle reminder starts when it is 76 days old.

On the day the limit is reached, and after it, the reminder turns red, for example 'The 28-day limit passed 3 day(s) ago.' A driver or vehicle that never had a file gets a red reminder asking for the first upload.

1. To silence the reminder for a former driver, open Drivers in the left menu, open the driver and press Edit.
2. Switch on Disable upload reminder and press Save.
3. For a vehicle, open Vehicles, open the vehicle, press Edit, tick Disable upload reminders for this vehicle and press Save changes.

Driver infringements has no number of days. It appears when a driver's latest calculation shows more infringements in the last 56 days than before the newest file was added, for example 'Ion Popescu has 2 new infringements (5 total in the last 56 days).' It is always shown in red.

Subscription expiry warns before your plan ends: 'plan name expires in 10 day(s) on 12/10/2026. Renew soon to avoid interruption.' After the end date it turns red and asks you to renew the subscription to restore service. It only appears when your subscription has an end date.

Below the reminder cards, Custom announcements lets you show your own messages in the bell, for example 'Tachograph download day on Friday'. An announcement is visible while it is enabled and, if you set dates, between its start and end. It appears under the title Custom reminder, in the bell of your own account. It is not sent to the accounts of your linked drivers.

1. Press Add announcement. A block titled 'Announcement 1' (then 2, 3...) appears.
2. Type the text in Message.
3. Optionally set Starts at (leave empty to start immediately) and Ends at (leave empty to never expire).
4. Keep Enabled switched on.
5. Switch on Push notification at the top if announcements should also go to phones. This one switch covers all announcements.
6. Press Save announcements. The message 'Announcements saved.' confirms it.

Push notifications are delivered by the Android app. Sign in to the app and allow notifications when it asks. The app then registers your phone automatically. If you refuse the permission, no push arrives.

Push is checked once a day. For each reminder that is enabled, has Push notification ticked and currently has something to report, the phone receives one notification with the reminder's title and its first two lines. The same notification is not repeated on the same day.

1. Click the bell icon in the header (Notifications). A badge on the bell shows the number of unread items, or 99+ when there are more than 99.
2. Read the list in the Notifications panel. Items are grouped under a title such as 'Driver card expiry reminders'. All entries of a group are shown in red when the group holds something urgent: an expired document, an overdue upload, a missing first upload or new infringements. Other groups are ordinary warnings.
3. Close the panel with the X, with the Esc key or by clicking outside it.

When nothing is waiting, the panel says 'No notifications right now.' The list refreshes by itself about every two minutes while the page is open, and straight away after you mark items as read. A change you make on the Reminders page shows up at the next refresh.

1. Click the tick icon (Mark as read) next to an item to clear it.
2. Or click Mark all as read at the top of the panel to clear everything.

Read items disappear and the badge counts only unread items. The read mark belongs to your login. It ignores the changing day counters, so a line that says 'expires in 12 day(s)' does not come back tomorrow as 'expires in 11 day(s)'. A different driver, vehicle or document creates a new item, and so does a change of wording such as 'expires in' becoming 'expired'. A read mark is forgotten after 180 days, so a problem that is still open appears again.

Each group in the bell follows one card on the Reminders page. A reminder that is switched off, or that has nothing to report, is not shown. The groups are:

• Driver card expiry reminders: cards that expire soon or have expired.
• Driver upload reminders: driver card files that are due or overdue.
• New driver infringements: drivers whose infringement count went up. Always red.
• Vehicle upload reminders: vehicle files that are due or overdue.
• Driver document expiry: other driver documents such as licence or medical certificate.
• Expiry notifications: vehicle documents such as insurance and MOT. Always a warning, never red.
• Subscription reminders: your plan is about to end (warning) or has ended (red).
• Custom reminder: your own announcements, one entry per announcement.

Some messages are not in the bell. They appear as coloured bars above the page content:

• A blue bar for a free trial that is ending, shown only to older accounts that were registered with a trial: 'Your free trial ends in 5 day(s), on 2026-10-07. After that only the modules included in your plan stay available.' with a Go to Billing button. It shows during the last 7 days of a trial that has not been paid.
• A yellow bar for a module that ends: 'Access to (module name) ends in 3 day(s), on 2026-10-05.' It shows when a module you were granted for a limited time ends within 7 days.
• A yellow bar for a frozen account: 'Your account is frozen — the app is read-only. Renew your subscription to make changes.'
• A blue bar with a yellow Driver view badge while you use the app as one of your drivers: 'Driver view: name. Switch back to manage your company.' with the button Back to company view.
• In the public demo a yellow notice says that it is a demo account only for demonstrating the application and that its data can change at any time. It has a button, Switch to driver demo or Switch to company demo depending on the demo you are in, and the button Register.
• A highlighted greeting bar can appear around public holidays.

1. Open Settings in the left menu, then Other Settings.
2. Work in the card Legal & report settings. It has the groups Legal rule options, Phone app uploads (smart-card & vehicle) and Linked driver file format.
3. Press Save. The message 'Legal & report settings saved.' confirms it.

As the page itself says, these options change EU 561/2006 and Working Time Directive (2002/15/EC) analysis results. All switches are off by default.

The group Legal rule options holds the three passenger transport switches, four optional Working Time Directive checks, the option for two consecutive reduced weekly rests in international goods transport and the night time window. All switches are off by default.

Phone app uploads (smart-card & vehicle) decides how tachograph downloads are saved when the phone app uploads them. In the list Preferred uploaded file format choose Auto, TGD or DDD.

• For driver cards read with the Android app, Auto saves cards issued in Spain as TGD and all other cards as DDD. TGD or DDD forces that extension.
• For truck files, Auto keeps the name you uploaded. With TGD or DDD the file is saved under the professional name V_REGISTRATION_COUNTRY_YYYYMMDD_HHMM with the chosen extension, for example V_4679MZH_E_20260430_1717.TGD. This applies to truck files uploaded in the browser and to Bluetooth downloads.

Linked driver file format (company accounts only) decides how driver-card files are stored when they are synced from a linked driver's own account into your company. In Preferred linked-driver file format, Auto keeps the driver's uploaded format as it is. TGD or DDD converts files synced from linked drivers to that format.

At the bottom of the form the line Resolved timezone: shows the timezone used for dates and times in your reports and on the Info page, followed by '(auto-resolved)' or '(manual setting)'. You cannot change it on this page. Choose it in Report timezone on Profile, as described in the section 'Your profile'.

The new options apply to every analysis from then on. Open reports are refreshed. On the Info page the driver rows are recalculated with the new rules, so they can briefly wait to be computed, and infringement counts can go up or down.

Open Drivers in the left menu. You see one row per driver. At the top right you see the number of drivers (for example 12 total). Drivers who linked through their own driver account are in the list too.

• Name: select it to open the driver's page. A small link icon next to the name marks a linked driver.
• Card number: the number of the driver card.
• Licence: the driving licence number. For a driver you added yourself it stays empty until a card file has been uploaded.
• Card expiry: the date the driver card expires. A red badge means the card has already expired. A yellow badge means it expires within 30 days.
• Files: how many tachograph files are stored for the driver.
• Last upload: the date of the newest stored file. This is normally the day the file was downloaded from the card.

Type in the search box (Search name, card or licence…) to filter the list as you type. Select the Card expiry or Last upload heading to sort by it, and select it again to reverse the order. Rows with an empty value always stay at the bottom.

Add a driver when you want to start collecting that person's tachograph files. You only need a name and the driver card number.

1. Open Drivers and select Add driver.
2. Optional: under Upload a tachograph file to auto-fill, choose the driver's card file (.ddd or .tgd). The app reads the name and card number from the file and fills in the form. Nothing is saved yet.
3. Check Driver name and Card number. Both are required.
4. Select Save. The new driver appears in the list.

Card numbers are saved in capital letters without spaces. After you add a driver, upload the driver's card file: the licence number, birth date, card expiry and card generation are then filled in from the file. In the Android app you can also put a driver card in the card reader and select Download card on the Info page. A card that is not in your list yet is then added as a new driver, if your driver limit allows it and your list already has at least one driver.

Select a driver's name in the list. The heading shows the name and card number. For a linked driver you also see the badges Shared and Linked (or Unlinked when the driver has removed your company). Select All drivers at the top left to go back to the list.

• Buttons at the top right: Edit and Delete. The link with a driver account is removed on the Link page (see the section 'Linking drivers to your company').
• Information card: Licence, Birth date, Card expiry, Card gen. (card generation) and Last download. The last download time is shown in the Report timezone of your account.
• Reports opens the report choices for the driver's newest file. It is disabled while the driver has no files.
• Documents: licences and certificates with expiry dates (see the section 'Driver documents').
• Files: every stored tachograph file, with the Download all and Upload buttons (see the section 'Upload tachograph files').
• Trip notes: only for linked drivers who share their trip notes with you.

Your list can hold three kinds of drivers.

• Added by you with Add driver: the record belongs to your company. You upload the files, you can edit every detail and you can delete the driver. You can also open the app as this driver (see the section 'Using the app as one of your drivers').
• Linked: the driver linked a driver account with your invitation code. Name, licence and card data come from the driver's own account and are refreshed whenever the driver uploads a file. New files arrive by themselves. The driver has a link icon in the list and the badges Shared and Linked on the page.
• Unlinked: the driver removed your company. The record and the files already copied stay, with the badge Unlinked. New uploads, yours included, are refused, and the driver's shared trip notes are no longer shown.

1. Open the driver's page and select Edit.
2. Change Driver name or Card number if needed.
3. Adjust the options described in the next topic.
4. Select Save.

If you change the card number, the driver's stored files move to the new number automatically, so nothing is lost. A new card number that another driver already uses is refused with This card number is already authorized.

The Edit driver window also holds company-only options. Some of them appear only when the matching module is active for your company.

• Disable upload reminder: use it for inactive or former drivers who no longer need regular file uploads. The driver is then left out of the upload reminders.
• Payroll access (Payroll module): lets the driver see their own payroll forecast from their driver account.
• Payroll tier (Payroll module, shown once you have created payroll tiers): gives the driver a custom payroll setup. Default (company settings) uses your standard payroll settings.
• Time registry access (Time Registry module): lets the driver view and download their own time registry from their account.
• Fuel tickets access (Fuel tickets module): lets the driver upload and see fuel tickets from their own account.
• Working with company since (Payroll or Time Registry module): payroll and the time registry ignore all card data before this date. Leave it empty for no limit, or select Clear to empty it.
• DNI / NIF and Social Security number (Time Registry module): used on the Time Registry PDF.
• Company (shown when you have company profiles or the Time Registry module): the company this driver works for, printed as the employer on the driver's Time Registry. With — Not assigned — the Time Registry cannot be downloaded for this driver until you pick a company.

1. Open the driver's page.
2. Select Delete.
3. Confirm the question Delete this driver and all of its files? This cannot be undone.

You can delete only one driver per day. A second attempt on the same day is refused with Only one driver can be deleted per day.

In the list, a yellow badge marks a driver card that expires within 30 days and a red badge an expired card. The bell also warns you about expiring cards and about files that are overdue: a driver card file should be uploaded at least every 28 days, counted from the date of the driver's newest file.

Give each driver the truck they usually drive. The trailer linked to that truck in Vehicles comes with it, and several drivers can share one truck, for example a team.

1. Open Drivers, click the driver and press Edit.
2. Choose the truck in Assigned truck. The list shows your trucks, each with its linked trailer. — No truck — removes the assignment.
3. Press Save.

Below the list the app can show the truck the driver's card was last used in, for example Last driven (card): 1234ABC on 03/10/2026, read from the newest uploaded card file. When that truck is in your fleet, press Assign to pick it. The app never changes the assignment by itself.

• DeCA, eCMR and transport order forms fill in the Tractor plate and Trailer plate from the driver's truck when you pick the driver. Only empty plates are filled; plates you typed or imported are kept.
• The Drivers list gets a Truck column with the truck and its trailer as soon as one driver has a truck. The search also finds drivers by plate.
• In Vehicles, each truck shows its drivers, and the truck's page lists them under Drivers.

A driver document is a named item such as a driving licence, CAP, tachograph card, medical certificate or ADR card. Each one can have an expiry date, free-text notes and up to two photos (front and back).

Find them on the driver's page, in the block above the files list. The heading shows how many documents the driver has, for example Documents (3).

1. Open the driver's page.
2. Under Documents, select Add document.
3. Type the Document name. It is required.
4. Optional: choose a date in Expires on and write details in Document info.
5. Select Save.

1. Select the pencil icon next to the document, change the fields in Edit document and select Save.
2. Or select the trash icon and confirm the question that starts with Delete document. This cannot be undone.

1. Find the Front and Back slots under the document.
2. Select Add photo and choose a picture. Use JPG, PNG or WebP, up to 10 MB. On a phone you can take the picture with the camera.
3. To change a picture select the Replace photo icon beside it. To remove it select the Remove photo icon and confirm.
4. Select a thumbnail to open the picture full size in a new tab.

• Green, Valid until followed by the date: more than 30 days left.
• Yellow, Expires in followed by the number of days: 30 days or fewer left.
• Red, Expired followed by the number of days ago: the date has passed.
• Grey, No expiry set: the document has no expiry date.

Documents with an expiry date also feed your reminders: the bell shows a Driver document expiry group for the documents of all your drivers. Lead time and push settings are described in the section 'Reminders'.

The driver starts the link, not you. You share your invitation code and the driver enters it in their own account. A driver account belongs to one professional driver. When that driver links to your company, a copy of the driver's record and stored files appears in your Drivers list. From then on, every file the driver uploads is copied to you automatically.

• The driver stays in control and can remove your company at any time.
• A driver can be linked to several companies at the same time.
• A linked driver has a link icon in the list and the badges Shared and Linked on the driver's page.
• Your company has a driver limit. A new link is refused when the drivers already in your list, linked ones included, have reached that limit, unless the driver is in your list already.

1. Open Settings in the left menu, then Link.
2. Copy the code from the Invitation code field. It has 5 characters, capital letters and digits.
3. Send the code to your driver. The driver enters it in their own account.

1. On the Link page select Renew code.
2. Confirm Renew the invitation code? The current code will stop working for new links. Already-linked drivers are not affected.
3. The page shows Invitation code renewed successfully. and the new code.

Renew the code when you shared it with the wrong person or you want to cancel an unused invitation. Drivers who are already linked stay linked.

• View every report for the driver and download the files the driver uploaded.
• Upload new files for the driver while the link is active. They stay in your company's copy.
• Delete your company's copy of a file. The driver's own copy is not touched.
• Use the driver options: Disable upload reminder and, with the matching modules, payroll, time registry and fuel access.
• See the driver's documents. They are copied from the driver's account.
• Read the driver's trip notes if the driver chose to share them with you.

A linked driver can share trip notes with your company. Sharing is off when a driver first links, and each driver decides per company. When the driver shares, a Trip notes card with the five latest notes appears at the bottom of the driver's page.

A driver can remove your company on their own Link page at any time. The driver and every file already copied stay in your Drivers list, but the badge changes from Linked to Unlinked.

• You can still view and download the files already copied to your company.
• New files no longer arrive, and your own uploads for that driver are refused with Future uploads are no longer available for this linked driver.
• The driver's trip notes and later document changes no longer reach you.

1. Open Settings in the left menu, then Link.
2. In the Linked drivers table, find the driver and select Unlink. A driver who removed your company is listed there too, with the badge Unlinked.
3. Confirm the question. The page shows Shared driver was unlinked successfully. Existing copied files were kept.

The driver is no longer connected to your company, and your company disappears from the driver's own Link page. The record stays in your list as a normal driver that you manage yourself, together with the files already copied. You can edit it and upload files for it. If the driver wants to link again later, the driver needs your current invitation code.

• A driver needs a driver record before linking. Otherwise the driver sees Create your driver profile first before linking a company.
• When the drivers in your list have reached your driver limit, the driver sees This company has already reached its driver limit, followed by the limit. Delete a driver you no longer need to free a place.
• A wrong, used or renewed code gives This invitation code does not belong to a valid company account. Send the driver the current code from your Link page.
• The app allows only 5 link attempts within 15 minutes from the same connection. After that the driver sees Too many attempts. Try again later.

Some company owners drive themselves, for example a self-employed driver who also runs the company. The driver view lets you use the app as one of your own drivers, with the driver menu (Files, Documents, Trip Notes and so on).

You stay signed in to the same account. Nothing is swapped and nothing is lost: you only change the view.

1. Select the Switch to driver view button in the top bar (the icon with two arrows).
2. In Select driver, search by name, card number or licence number in the box Search by name or card and choose one driver.
3. Select Switch to driver. The app reloads in driver view.

Only your own drivers are listed. Drivers who linked through a driver account are not available in this mode. When you have none, the window says No internal drivers available. Add a driver record first; drivers linked to a driver account cannot be used.

• The left menu switches to the driver menu (Files, Documents, Trip Notes and so on).
• The app shows only the driver you picked, the same way a driver account sees its own record.
• A banner with the badge Driver view and the text 'Driver view: NAME. Switch back to manage your company.' stays at the top of every page.
• Notifications stay company-wide, so you do not miss company reminders.

Select Back to company view, either in the banner or in the top bar. The app reloads in company view.

Select Profile at the bottom of the left menu and stay on the Profile tab of the Account page. The Company data card is below your account details. It is for company accounts only.

A company profile stores the identity of one company: Company, CIF / NIF, Workplace, Address, Postal code, City, Country, Phone and Email. If you run more than one legal entity, keep one profile for each. The profiles are used on the Time Registry PDF, on vehicles, in the Global ZIP download and on your CMR and DeCA documents.

1. Fill in Company. The name is required.
2. Optional: add CIF / NIF, Workplace, Address, Postal code, City, Country, Phone and Email.
3. Select Add company. The company appears in the list above the form.

• Select Edit on a company to change it, then Save. Cancel drops your changes.
• Select Set as default to make a company your default. The default carries a Default badge.
• Select Delete and confirm to remove a company. Drivers and vehicles assigned to it become unassigned.

• Driver: open Drivers, click the driver, press Edit and choose Company. The field is shown when you have at least one company profile or the Time Registry module. The empty choice reads — Not assigned —.
• Vehicle: open Vehicles, add or edit a truck or trailer and choose a Company. The empty choice reads Not assigned.

• Vehicles: once you have at least one profile, the list shows a Company column and a filter with All companies, each company and Without company.
• Tools: the Global ZIP download card gets a Company selector, so you can download only the files of the drivers and vehicles of one company, or those Without company.
• Work (needs the Work module): in the CMR form of a transport order, Carrier — company profile fills the carrier box from the profile (name, address, tax number and phone). In the DeCA form, Company (effective carrier) fills the carrier name and VAT/NIF.

Press Delete on the line of the company and confirm. The drivers and vehicles that were assigned to it become unassigned.

You can upload tachograph download files with the extension .ddd or .tgd, in capital or small letters. Each file can be up to 50 MB.

There are two kinds of file. A driver-card file is read from a driver's tachograph card and belongs to a driver. A vehicle-unit file is downloaded from the tachograph fitted in a truck and belongs to a truck.

The app looks inside the file to see which kind it is, so a file with an unusual name still works when its content is valid. Official names start with C_ for a driver card or V_ for a vehicle unit. A .TGD card name continues with the card number, the country, the date and the time. A .DDD card name written by this app continues with the date, the time, the country and the card number. A vehicle name continues with the registration, the country, the date and the time.

In the browser, a file can only be stored for a driver or a truck that is already in your account. Add the driver with Add driver on the Drivers page and the truck with Add vehicle on the Vehicles page, then upload as often as you need. The steps are described in the sections 'Drivers' and 'Vehicles: your trucks and trailers'.

1. Open Drivers in the left menu and click the driver's name.
2. Above the list of files (headed Files with their number, for example Files (3)), click Upload.
3. Click the file field and select one or several .ddd or .tgd files.
4. Click the upload button. When you picked several files it shows their number, for example Upload 3 files.
5. Watch the status next to each file: Waiting…, Uploading…, then Uploaded. A red label shows the reason when a file fails.

Files are sent one after another, in the order you chose them. If one file fails, the others are still sent.

When you upload a single file and it works, the window closes by itself. With several files, or when something failed, the list stays on screen and a line such as '1 of 3 files failed.' appears. Click Done when you have read it.

1. Open Vehicles in the left menu and make sure the Trucks tab is selected.
2. Click the truck's registration.
3. Above the list of files (Files with their number), click Upload.
4. Select one or several .ddd or .tgd files and click the upload button.
5. Check the status next to each file, as for drivers.

Only vehicle-unit files are accepted. The registration found inside the file must be the truck's own registration, otherwise the upload is discarded. A driver-card file is answered with 'Only vehicle files (V_...) are accepted here.'

A driver who works through a linked driver account shows a link icon in the Drivers list. On the driver's page the name carries the badges Shared and Linked (or Unlinked).

• While the badge says Linked, the driver's own uploads reach your account automatically, and you can also upload files for this driver yourself.
• When the badge says Unlinked, the files already copied to your account stay in the list, but new uploads are refused with 'Future uploads are no longer available for this linked driver.'
• Deleting a file of a linked driver removes only your copy.

Before a file is stored, the app compares it with the driver or truck you chose. These are the messages you can meet and what they mean.

• 'Upload discarded: card number in file content does not match selected driver.' The card belongs to another driver. Open the right driver and upload it there.
• 'Upload discarded: card number in filename does not match selected driver.' The card number written in the file name is not this driver's. Upload the file to the driver it belongs to.
• 'Upload discarded: driving licence number in file does not match selected driver.' The licence on the card is not the licence stored for this driver.
• 'Upload discarded: registration number in file content does not match selected vehicle.' and the same message about the file name: the file comes from another truck.
• 'Only driver card files (C_...) are accepted here.' or 'Only vehicle files (V_...) are accepted here.' You chose the wrong kind of file for this page, or the file is not a readable tachograph download.
• 'File is too large. Maximum allowed size is 50 MB.' and 'Uploaded file is empty.'
• 'Future uploads are no longer available for this linked driver.' The link with this driver no longer allows uploads.
• 'Your account is frozen. Renew your subscription to make changes.' Uploads, deletions and conversions are blocked until the subscription is renewed.
• 'This is a read-only demo. Create your own account to make changes.' The demo account cannot store files.

For a truck, a file whose content is identical to a file already stored is refused as a duplicate. The message may appear as the code err_duplicate_vehicle_file_content instead of a sentence. A different file that has the same name is kept under a new name with a number, for example name (2).ddd.

For a driver, uploading a file with the same name again replaces the stored copy.

• The file appears in the Files list of the driver or truck, newest first. The Last upload date moves to the download date of the newest file.
• Driver card: the licence number, birth date, card expiry, card generation and Last download of the driver are refreshed from the file you uploaded.
• Driver card: the odometer readings recorded on the card update the last known odometer of the trucks the driver used, when those registrations are in your account.
• Truck file: the truck page shows details read from the newest file, such as VIN, Last download, Last company, Next calibration, Certificate and Last odometer. A detail is left out when the file does not contain it.
• Truck file: the next calibration date is saved as a document named Tachograph calibration in the truck's documents. The app updates it with every upload. Its name, date and notes cannot be edited and it cannot be deleted by hand.
• Files uploaded by a driver who is linked to your company arrive in your account on their own, without any action from you.

Reports, the rest planner and the Info page are calculated from the newest files, so they refresh after an upload.

A driver card file should be uploaded at least every 28 days and a vehicle file at least every 90 days, counted from the download date of the newest file. The bell and the upload tables on the Info page warn you before the limit. See the sections 'Reminders' and 'Info page (dashboard)'.

1. Open Tools in the left menu and find the Bulk upload card.
2. Click the Files field and select all the .ddd and .tgd files you want to store, up to 50 MB each.
3. Click Upload all. The button shows the number of files, for example Upload all (12).
4. Watch the Result column. Each file shows Waiting…, then Uploading…, then its outcome.
5. Read the line at the end, for example '10 uploaded, 2 skipped.'

The app sorts the files by the date written in their names, or by the last-modified date of the file on your computer when the name has none, and sends the oldest first, one at a time.

For each file the app reads the content. A driver-card file goes to the driver with the same card number. When there is none, the app tries the driving licence number found in the file. A vehicle-unit file goes to the truck with the registration found in the file.

Only drivers and trucks that are already in your account are used. Bulk upload never adds new drivers or trucks.

Once matched, the file is stored with the same checks and rules as a single upload.

• Assigned to followed by a driver name or a registration: the file was stored for that driver or truck.
• Skipped: followed by a reason: the file was readable but no matching driver or truck exists in your account. The reason is 'Upload rejected: card number is not authorized by admin.' for a driver or 'Operation rejected: vehicle is not authorized by admin.' for a truck. Add the driver or truck, then upload the file again.
• A red message: the file could not be stored. Typical reasons are an empty file, a file over 50 MB, a duplicate truck file, a linked driver whose uploads are no longer allowed, or a file that is not a readable tachograph download, such as an archive ('Invalid filename format: ...').

A skipped or failed file never stops the rest of the batch. The final line counts the files that were uploaded, skipped and failed.

• Add all drivers and trucks first, so that nothing is skipped.
• Do not select ZIP archives. Extract them and select the files inside.
• Remember that by default only one driver-card file per calendar week is kept for each driver (see the topic 'Duplicates and replaced files' in the section 'Upload tachograph files').
• To retry, select only the skipped files. Selecting everything again shows an error for each truck file that is already stored, because it is a duplicate.

Open a driver from Drivers or a truck from Vehicles. The list headed Files with their number shows the stored files, newest first, with these columns:

• Name: the file name. Click it to open the report menu.
• Date: normally the download date and time of the file, read from its name or from the file itself.
• Size: the file size (hidden on small screens).
• Actions: the download, convert and delete icons.

The Drivers list and the Trucks tab of the Vehicles list also show how many files each driver or truck has and the download date of the newest one (columns Files and Last upload). A truck without any file carries the badge Files due. See the sections 'Drivers' and 'Vehicles: your trucks and trailers'.

1. Click a file name in the Files list. The window File reports opens.
2. Pick a report. It replaces the file list on the same page.
3. Click Back to files to return to the list.

• Driver files: Infringements, Activities, Rest planning, Work summary, Speed report, and Payroll when the payroll module is active.
• Truck files: Activities, Speed report, Over-speeding, Faults & events and All data.
• Both: Map history opens a route map of the positions stored in the newest files (see the section 'Route history and location maps').

The Reports button on the information card of a driver or truck opens the same menu for the newest file. The reports are described in the sections 'Driver reports' and 'Vehicle reports'.

1. Open the driver or truck.
2. In the Files list, click the download icon in the Actions column.

You get the original .ddd or .tgd file under its stored name.

A stored file can change its name from .DDD to .TGD or the other way round. Only the name changes. The content stays exactly the same.

1. Open the driver or truck.
2. In the Files list, click the arrows icon (its tooltip is Convert) in the Actions column.
3. The list refreshes and shows the new name.

• A driver-card file gets the official layout of the new extension: C_CARDNUMBER_COUNTRY_YYYYMMDD_HHMM.TGD for .TGD and C_YYYYMMDD_HHMM_COUNTRY_CARDNUMBER.DDD for .DDD. Spain appears as the country code E.
• A truck file keeps its name, written in capital letters, with the new extension.

1. Open the driver or truck.
2. In the Files list, click the trash icon in the Actions column.
3. Confirm the question 'Delete file ... ? This cannot be undone.'

The file format for cards read with the Android app, for truck files saved from the phone and for the card files that linked drivers send you is set under Settings, then Other Settings, in the groups Phone app uploads (smart-card & vehicle) and Linked driver file format. See the section 'Other Settings (legal and report options)'.

1. Open the driver and click Download all above the Files list.
2. In the window Download files (date range), set From and To. They start with the dates of the stored files. The quick buttons Last 6 months, Last 12 months and This year fill them in for you.
3. Click Download all. The browser saves a ZIP named driver_ followed by the card number and _files.zip, with the files side by side.

Both dates are needed, and From must not be after To. The range applies to the date saved with each file, which is normally its download date. When no file falls in the range, the app answers 'No files to download for that range.'

1. Open the truck. In the header of the Documents block, click Download all.
2. In the window Download files (date range), pick From and To, or clear both to get the full history. The quick buttons are Last 6 months, Last 12 months, Last year and This year.
3. Click Download ZIP. The browser saves a ZIP named vehicle_ followed by the registration and _files.zip.

The Global ZIP download card on Tools packs every stored file of your account into one archive. It can be limited to one company and can add DeCA and eCMR PDFs. It is described in the section 'Tools: ZIP download, converter, bulk upload, trip calculator'.

1. Open Tools and find the card Filename converter.
2. Choose the File on your computer (.ddd or .tgd).
3. Choose the Target: TGD or DDD.
4. Click Convert. The browser saves the same file under its new name and the card says 'Converted to ...'.

Nothing is stored in your account. Only the name is rewritten to the official format, the content is not touched. Alternate card names such as C_YYYYMMDD_HHMM_name.DDD are converted to the official C_CARDNUMBER_COUNTRY_YYYYMMDD_HHMM.TGD format.

• Reading a driver card with a USB smart-card reader and uploading the file straight away.
• Connecting to a tachograph over Bluetooth to download a driver card or, on company accounts, the vehicle-unit file (app version 3.1.0 or newer).
• Writing the current date to the driver card with Mark card as downloaded.
• Phone notifications for your reminders.
• A notice when a newer version of the app is required.

The panel is at the top of the Info page. It is called Smart Card Reader, or Bluetooth / Smart Card Reader in app versions that support Bluetooth. It only appears inside the Android app and only when you are signed in with a real account. The read-only demo never shows it.

The panel checks for a reader regularly and opens by itself when a reader is plugged in. Tap its title to open or close it by hand. The status line shows 'Checking smart-card reader...', then a message such as 'Reader connected' with the reader's name, or 'No compatible smart-card reader detected.'

1. Plug the USB smart-card reader into the phone and allow the USB permission when the phone asks.
2. Insert the driver card in the reader. The status line shows the reader's name.
3. Open Info and check that the reader panel is open.
4. Tap Download card.
5. Wait until the message 'Smart-card file uploaded.' appears. Do not remove the card before that.

During the read the panel shows two bars: Overall progress and Current block. The block is named after the part of the card being read, such as Driver activity, Events, Faults, Vehicles used, Places or Border crossings. The status line moves through 'Reading smart card...', 'Saving a local copy...' and 'Uploading smart-card file...'.

The app saves a copy of the file on the phone before it uploads. On Android 10 and newer the copy goes to a folder called TachoManager inside the phone's Downloads folder. If the upload fails, the copy stays on the phone, so you can upload it later from the website.

When something fails, the line starts with 'Smart-card error:' followed by the reason.

On a company account the card goes to the driver in your Drivers list whose card number or driving licence number matches the card. Matching the licence number means a renewed card still reaches the right driver, and the driver's card number is updated.

If nobody matches, the app adds the driver from the file when your account has room for one more. When the driver limit of your account is reached, the upload is refused with 'Driver limit reached for this account.' followed by the allowed number.

After the match, the file goes through the same checks and rules as an upload in the browser.

The button Mark card as downloaded writes the current date and time into the last-download record of the card. When the driver is in your list, the same date is stored in your account as the driver's Last download.

The button is shown whenever a USB reader is connected and works once a card is inserted. The status line says 'Updating LastCardDownload...' and then 'LastCardDownload written successfully.'

Bluetooth needs app version 3.1.0 or newer. Older versions show no Bluetooth buttons. The Bluetooth buttons also stay hidden while a USB reader is plugged in.

1. Insert the driver card in the tachograph (driver 1 slot).
2. Make the tachograph discoverable. On a VDO, open the driver 1 entry in the menu and select Bluetooth. On a Stoneridge, press the menu button, go to Settings, then Bluetooth, and enable Bluetooth pairing.
3. In the reader panel tap Connect via Bluetooth.
4. Pick your tachograph from the list, strongest signal first, and confirm the code shown on the tachograph display.
5. When the panel says Connected with the device name, the download buttons appear.

The link Do you want help connecting to your tachograph? shows the same steps for VDO and Stoneridge. If nothing is found you see 'No tachograph found. Make sure you're in range, then try again.' Tap Disconnect to end the connection. Searching for a tachograph also asks for permission to show notifications.

• Download card reads the driver card that is inserted in the tachograph and uploads it, in the same way as with a USB reader.
• Download tachograph is only on company accounts. It opens a window with two choices: From last download (only the data recorded since the last download, faster) and Full download (all the data the tachograph still holds, can take longer).

The progress bars work as for a card. The vehicle-unit file is matched to a truck by the registration found inside it, with the message 'Downloading tachograph…' while it runs. If the buttons are grey, the tooltips say 'Connect a tachograph over Bluetooth' or 'Insert a card or connect Bluetooth'.

• Phone notifications: after you sign in, the app asks for permission to show notifications and registers your phone. Each reminder on the Reminders page has its own Push notification switch.
• Updates: when the platform requires a newer version, a full-screen Update required message with the button Update now appears, or a button New version available — update now shows above the reader panel. Both open the Play Store.
• PDF documents of the Work module, such as eCMR and DeCA, open in a viewer inside the app. Download saves the PDF through the phone's download manager and Share hands the document's link to the phone's share menu.
• Signing in with Google opens your phone's browser for the Google step and brings you back into the app.
• On phones the app asks the phone to keep the screen on while the app is open. This is done on a best-effort basis.

Every report is built from one tachograph file. You open it from the driver's page.

1. Open Drivers in the left menu.
2. Click the driver's name.
3. In the files list, click the name of the file you want to analyse. To use the newest file, click Reports in the details card instead.
4. In the File reports window, choose Infringements, Activities, Rest planning, Work summary or Speed report. Payroll is listed too when the payroll module is active. Map history has its own topic.
5. Click Back to files to return to the list.

Infringements, Activities and Work summary show a date filter above the report.

• From and To let you pick two dates.
• 7d, 30d, 60d and 90d set the period to the last 7, 30, 60 or 90 days, ending today.
• All removes the limits.

Infringements opens on the last 56 days ending today. Activities opens on the last 14 days. Work summary opens with no limits. Rest planning and Speed report have no date filter.

Work summary adds up everything recorded in the file.

• Driving, Other work, Availability and Break / rest give the time spent in each activity.
• Total work is driving, other work and availability together.
• Total tracked is all four together, rest included.
• Distance is the number of kilometres driven. The Vehicle and Kilometers table splits it by registration plate.
• Window shows the first and last moment covered by the file.

A doughnut chart shows how the tracked time splits between the four activities.

Activities shows the file one day at a time.

• The day strip has a button for each day with the date (day/month), the driving time and, when there is any, the other work time. Days with an infringement carry a red warning mark.
• Click a day to open Activity detail for it. The newest day opens first. Click Load 14 more days to go further back.
• The heading Activity detail shows the date. For a day on which a working day starts, it also shows the start and end of that working day with the total driving and other work time.
• The timeline spans 24 hours. Each activity is a coloured bar with its own symbol. Hover over a bar to see its type, start, end and duration. A long rest bar also carries a small label with the length of the rest.
• A workday bar shows the span and total length of each working day. Team driving is marked on it when the data shows two drivers.
• A red band on the timeline marks the time of an infringement that lasts a day or less. Longer ones, such as a weekly rest or a weekly driving limit, are marked only on the day strip, on their first and last day.
• Card insertions and withdrawals appear as small round markers with a down or up arrow.
• The table under the timeline lists each activity with Type, Start - End and Duration. Rows that fall inside an infringement are highlighted.

Below the day detail, Activities also shows the findings table Infringements (N) for the chosen period. It is the same table as in the Infringements report.

You can zoom the 24-hour timeline in on any day.

• Scroll the mouse wheel over the timeline, or pinch with two fingers on a touch screen.
• Press the minus and plus buttons under the timeline, or drag the slider between them. A read-out next to them shows the zoom, for example 2.0x.
• Zoom goes from 1x to 8x. When zoomed in, drag the timeline sideways to move along the day.

Under the timeline, collapsible sections list what the card recorded that day. A section appears only when that day has such records. Each title has a count badge. Click a title to open it.

• Place entries: the country and region entered when work began (Begin country) and ended (End country), and manual entries (Manual entry).
• Card events: each Card insertion and Card ejection, with the vehicle registration, the odometer (Odo) and the place (Loc) when they are known.

The activity table also lists place entries, Border crossing rows and card events in time order. Entries that carry coordinates show a pin. Click the pin to open Location map.

A driver card does not store detailed speed. The Speed report therefore looks at the vehicles the driver used and reads the speed records from the vehicle-unit files you have uploaded for those vehicles.

• Only the periods in which the driver had the card in the vehicle are used.
• It looks at up to four vehicles, the most recently used ones, and reads the two newest vehicle files of each.
• The line Speed from vehicle files names each source, with the registration and the number of minute records.

You see Days with data, Peak max and Avg of daily avg, a row of day buttons, a line chart of Max km/h and Avg km/h for each minute of the chosen day, and a table with one row per day (Minute blocks, Max km/h and Avg km/h). Click a day button or a table row to show that day.

Map history shows on a map the GPS positions stored on the driver card. Choose it in the File reports window after you click a file name. The window opens on the last 24 hours and reads the driver's three newest files.

Reports are views on the screen. The app has no separate print or PDF button for them.

• Click the download icon in the files list to save the original tachograph file.
• Click Download all next to Upload to get a ZIP of the files uploaded in a date range. See the section 'ZIP downloads and the filename converter'.

Infringements opens on the last 56 days ending today. It shows the day strip and timeline from Activities, with the findings table underneath.

The heading Infringements (N) counts the rows. A red badge shows the number of Violations. A green Clean badge and the line 'No infringements detected.' mean the period is clear.

• Severity: the level of the finding, in a coloured badge.
• Rule: what went wrong, in plain words with the legal basis.
• Period: when the finding started and ended. Click the start date to jump to that day.
• Measured / Limit: what the file shows, above the legal limit.

Click any row to open that day in the timeline. The row of the day you are viewing is highlighted. The newest finding is listed first.

Every finding has one of four levels. The app sets the level from the kind of rule that was broken. The levels are aligned with the categories of Directive 2006/22/EC Annex III.

• Minor (light blue): a missing manual entry.
• Serious (yellow): no break after 4 h 30 of driving, more than two extended driving periods in a week, more than three reduced daily rests, missing compensation for a reduced weekly rest, a missing country entry, and the optional working-time checks.
• Very serious (red): more than 10 hours of driving in a driving period, more than 56 hours in a week, no daily rest of at least 9 hours, a daily rest that started too late, or an incomplete split rest.
• Most serious (red, bold): more than 90 hours in two weeks, a weekly rest below 24 hours, two reduced weekly rests in a row, or a weekly rest that started too late.

Some rows end with 'Possible fine:' and an amount. It is an indicative range based on Spanish fine bands: EUR 301-400 up to 20 percent beyond the limit, EUR 1,501-2,000 more than 20 percent beyond it, and EUR 3,301-4,600 more than 50 percent beyond it.

It appears only on findings for the 4 h 30 break, driving over 10 hours in a period, driving over 56 hours in a week, driving over 90 hours in two weeks, a daily rest that is too short or too late, and a weekly rest below 24 hours. In Spanish and Romanian the sentence is translated. In the other languages it stays in English.

These checks follow Regulation (EC) No 561/2006.

• Break: after 4 h 30 of driving a break is needed: 45 minutes, or two parts, first 15 minutes and then 30 minutes. A break shorter than 15 minutes does not count. In this check, break/rest and availability both count as break time.
• Daily driving: up to 9 hours between two daily rests. Twice a week it may be extended to 10 hours. Driving is counted between daily rests, not by calendar day.
• Extended days: a third extended driving period in the same week is flagged. A period over 10 hours is flagged on its own and still uses up one of the two extensions.
• Weekly driving: up to 56 hours in a calendar week, Monday to Sunday.
• Two weeks: up to 90 hours in two weeks in a row.

• Daily rest: within 24 hours after the end of the last daily or weekly rest, a new daily rest is needed. It is regular at 11 hours or more, reduced at 9 hours up to 11 hours (three times at most between two weekly rests), or split into 3 hours plus 9 hours.
• When the card data shows that two drivers were on board, the window is 30 hours instead of 24. If the card carries no crew information, the app may assume two drivers from the pattern of availability time and says so in a review warning.
• Weekly rest: every calendar week with driving needs one. Regular is at least 45 hours. Reduced is 24 hours up to 45 hours. One rest is chosen for each week, the most favourable one.
• Two reduced in a row: after a reduced weekly rest the next one must be regular. The international goods option in the legal settings allows two in a row.
• Six days: a weekly rest must start no later than six 24-hour periods after the end of the previous one.
• Compensation: the shortfall of a reduced weekly rest must be taken back in one block, attached to another rest of at least 9 hours, before the end of the third week after the week of the reduction. The finding appears only once the file reaches that deadline.

Two findings are about what was entered on the tachograph, not about hours.

• Missing manual data entry (Minor): the card was out for at least 24 hours and a country was recorded when it was taken out, but nothing was recorded when it was put back: no manual entry and no country. Legal basis: Article 34(3)(b) of Regulation (EU) No 165/2014.
• Symbol of country not entered in recording equipment (Serious): the card was out for at least 24 hours and a country was recorded when it was taken out, but no country was recorded when it was put back. Legal basis: Article 34(6)(f) and Article 34(7).

• Time with no recording of nine hours or more is counted as rest.
• For the break check, break/rest and availability segments that touch each other count as one break.
• Calendar weeks run from Monday 00:00 to Sunday in the report timezone.
• A single recorded minute of activity inside a long rest, such as a card insertion, does not end the rest when the rest carries on for at least 30 minutes afterwards. An inspector may count it as an interruption.
• Each report analyses one file. Open the newest file for the current situation.

• On Info, open the card Driver rest planner. It starts collapsed, so click its title. Click a driver's name, or Open, to see the full planner in a window titled with the driver's name and Rest Planning. The card itself is described in the section 'Driver tables: rest planner, infringements, payroll'.
• On a driver's page, click a file name and then Rest planning.

The planner works from the file and from the current time, so it tells you the situation now, not on the day the file was downloaded. On Info it uses the driver's newest file. If the file ends more than a week before today, the planner works as of the last recorded activity.

Summary is the tab that opens first. It lists what the driver did since the last weekly rest of at least 45 hours.

• A coloured pill is a rest of 7 hours or more, with its length inside (for example 9h30). Green is a weekly rest of 45 hours or more, yellow is a reduced weekly rest, grey is a daily rest. The start of the rest is on the left and the end on the right. Shorter breaks stay inside the working period.
• A line with a truck icon is a working period, from where it started to where it ended, shown as short place codes.
• A route through three or more regions shows +N between start and end. Click +N to see every region, and click the small collapse button to fold it again.
• Click the pin next to a place to open it on a map.
• Click the question-mark icon for the figures of that working period: Start, End, Work day, Driving, Other work and Km driven, with the average speed.
• A red warning triangle, or a red pill, marks a rest or working period that overlaps an infringement. Hover over it to see the rule.

If the data holds no 45-hour break, the tab says 'No 45h break in the available data — showing everything recorded.' If nothing was recorded since the last weekly rest it says 'No activity since the last weekly rest.'

Working answers two questions: how much has the driver used, and when must the next rest start? Times are shown as hours and minutes.

• Driving Time: Daily (max 10 hours) is the driving since the last rest of at least 9 hours, next to the limit that applies now: 10:00, or 09:00 once both extensions are used. Extended Day (max 2) shows stars for the extended driving periods used this week. Weekly (max 56 hours) and Fortnightly (max 90 hours) show the driving of this week, and of last week plus this week.
• Next Daily Rest: No later than is the latest start of the next daily rest. Duration (possible reduced) is 09:00, or 11:00 once three reduced rests are used. Reduced (max 3) counts the reduced rests used since the last weekly rest.
• Next Weekly Rest: the latest start and the possible duration: 24:00, or 45:00 when the last weekly rest was reduced.
• Next Regular Weekly Rest: the latest start of a 45-hour rest.
• Working Time: Weekly (max 60:00), 4 months average (max 48 hours) and Daily (today's working time). Driving, other work and breaks shorter than 15 minutes count, availability does not. The 4-month average uses the weeks that are in the file.

Rest works while the driver is resting. When the planner cannot treat the driver as resting, the tab says 'Last activity is not rest. Rest projections are shown when current state is rest.' This mostly happens when the file ends more than a week before today and its last activity is not a rest.

• Current Rest Period: Began shows when the rest started. A green line, You can still work until, shows the time by which the next daily rest has to start, while that time is still ahead.
• Possible End Times: the earliest end of the rest if it were Reduced Daily (9 hours), Regular Daily (11 hours), Reduced Weekly (24 hours) or Regular Weekly (45 hours). A bar under each line shows how much of that rest has passed. An option that is no longer possible is struck through in red.
• Compensation: the reduced weekly rests that still have to be paid back. See the compensation topic.

The Reduced Weekly (24 hours) line turns yellow when the last weekly rest was reduced. A 24-hour rest is then possible only if a 45-hour rest can still follow in time, and a note gives the deadline. The line turns red and struck through when the next weekly rest has to be a regular 45 hours.

• Daily rest: regular is 11 hours, or 3 plus 9 hours split. Reduced is 9 hours up to 11 hours. Up to three reduced daily rests are allowed between two weekly rests, and the planner counts them in Reduced (max 3).
• Weekly rest: regular is 45 hours or more. Reduced is 24 hours up to 45 hours. After a reduced one the next must be regular, unless the international goods option is on.
• Deadline: a weekly rest has to start within six 24-hour periods after the end of the previous one. Next Weekly Rest shows that moment under No later than.

When a weekly rest was shorter than 45 hours, the missing hours must be taken back in one block, attached to another rest of at least 9 hours, before the end of the third week after the week of the reduction.

1. Open the Rest tab. The Compensation card lists every outstanding reduction with the length of the missing rest, the time left before the deadline (or how long it is overdue) and its Deadline.
2. An overdue item is shown in red.
3. Tick an item to see its effect. The Possible End Times move by the ticked hours and Selected compensation shows the total.

• If the newest activity in the file is a rest, the planner treats it as the current rest and counts from its start.
• If the data ends before now, up to one week, the planner assumes the driver has rested since the last recorded activity. A card taken out after the last activity points the same way.
• A rest in progress does not count as a finished daily or weekly rest. The Next Weekly Rest deadline therefore does not move forward while the driver rests.
• In Summary, the rest in progress shows its start and a question-mark badge, because its final length is not known yet.
• A rest in progress is not used to pay off a compensation either. It is settled by the next download.

1. Open the Settings group in the left menu and click Other Settings.
2. Find the card Legal & report settings. It says 'These options change EU 561/2006 and Working Time Directive (2002/15/EC) analysis results.'
3. Switch the options you need, then click Save.

These settings belong to the whole account. They apply to every driver and to the figures on Info.

Four extra checks from the Working Time Directive 2002/15/EC are under Legal rule options. All four are off by default. Working time counts driving and other work only. Breaks and availability do not count.

• Working time exceeded 6h without the required 30-minute break total. Legal basis: Article 5 of Directive 2002/15/EC. Over 6 hours of work needs breaks of 30 minutes in total, over 9 hours needs 45 minutes. Breaks count in parts of at least 15 minutes.
• Weekly working time exceeded 60h. Legal basis: Article 4(a) of Directive 2002/15/EC.
• Average weekly working time over 4 months exceeded 48h. Legal basis: Article 4(b) of Directive 2002/15/EC.
• Working time exceeded 10h on a day with night work. Legal basis: Article 7 of Directive 2002/15/EC.

Under Night time window (Directive 2002/15/EC, Art. 3(h)), choose when night starts (00:00 to 03:00) and ends (04:00 to 07:00). Use the period your national law defines, at least four hours between 00:00 and 07:00. For example Spain 00:00 to 07:00, Germany and the UK 00:00 to 04:00.

Three switches describe passenger transport: Passenger transport by bus, Single occasional passenger service and Journey form available on board.

Only when all three are on, and only for activity on or after 22 May 2024, the analysis applies the passenger-service derogations of Regulation (EU) 2024/1258:

• The second part of a split break may be 15 minutes instead of 30.
• A daily rest may start up to one hour later, once if the analysed period lasts 6 days or more and twice if it lasts 8 days or more, when the driving before it did not exceed 7 hours.
• A weekly rest may start up to 12 days after a regular weekly rest.

The option International goods transport: allow two consecutive reduced weekly rests (Reg. 2020/1054, Art. 8(6)). is for drivers in international carriage of goods who take their rests outside the country of establishment.

When it is on, two reduced weekly rests in a row are accepted if there are at least four weekly rests in any four consecutive weeks, two of them regular. Both reductions must be compensated in one block before the next weekly rest.

Times in reports, the start of each day and the start of each week (Monday 00:00) use the report timezone. You choose it in Report timezone on Profile, as described in the section 'Your profile'. The line Resolved timezone: at the bottom of the Legal & report settings card shows which zone is in use.

The Free file inspector lets anyone read a driver-card or vehicle-unit file on the spot. You do not need an account.

1. Open the page at tachomanager.com/app2/inspect. It is a public page without the left menu.
2. Choose Driver card or Vehicle unit.
3. Pick a .ddd or .tgd file of up to 50 MB.
4. For a driver card, choose the Report type: Activities, Infringements, Work summary or Rest planning.
5. Click Inspect file.

In Vehicle unit mode one upload gives you the tabs Overview, Speed, Over-speeding, Faults & events and Activities.

• Activities: a plain table with Type, Start, End and Duration. Only the first 1000 rows are listed.
• Infringements: the figures Violations, Activities and Total driving, a chart Weekly driving vs best rest (hours), one card for each finding, a Warnings box and the Legal basis line.
• Work summary: the same figures as in your account.
• Rest planning: at present this option shows 'No rest planner data available.' The live planner is available in an account.
• Overview (vehicle unit): the unit's own data as cards. Speed is a plain list of Time, Max km/h and Avg km/h. Over-speeding, Faults & events and Activities look like the vehicle reports without the day strip.

• Nothing is saved. The file is read once and discarded, and the page says 'Nothing is saved.'
• A file can be up to 50 MB. Driver card mode accepts only driver-card files and Vehicle unit mode only vehicle files.
• The site administrator can switch the inspector off.

Open Vehicles in the left menu to see all the trucks and trailers of your company account. A truck can hold the files downloaded from its tachograph. Every vehicle, truck or trailer, can also hold dated documents such as insurance, and a log of the work done on it.

The top of the page shows how many vehicles you have, for example 12 total, and the Add vehicle button.

The list has two tabs, Trucks and Trailers. Each tab shows how many vehicles it holds, and the page opens on Trucks. Click a registration to open that vehicle. Until you add your first vehicle the page says 'No vehicles yet.'

• Trucks tab columns: Registration, Make, Model, Company, Consumption or Country, Files and Last upload.
• Company appears only after you have created at least one company profile.
• Consumption (litres per 100 km, from your confirmed fuel tickets) replaces Country when you have the Fuel tickets module.
• Trailers tab columns: Registration, Make, Model, Company and Assigned truck.

1. Type in the search box to filter by registration, country code, make, model or company name.
2. Once you have at least one company profile, a company drop-down appears next to the search box. Pick All companies, one company, or Without company.
3. On the Trucks tab, click the Last upload heading to sort by date. The first click puts the oldest first, and a second click reverses the order. Trucks with no date always stay at the bottom.

• The yellow badge Files due means the truck has no file at all yet.
• The grey badge Sold/Retired marks a retired truck. Retired trucks are always listed last.
• A small line under a truck's registration lists the trailer assigned to it.
• A red location pin next to a truck's registration means a GPS device is mapped to it. Click the pin to see where the truck is now.

1. Open Vehicles, choose the Trucks or Trailers tab and press Add vehicle. The form opens with the type of the tab you are on.
2. Check Vehicle type: Truck or Trailer.
3. For a truck you may choose a vehicle-unit file under Upload a tachograph file to auto-fill. The app reads the registration from the file and fills in Registration for you. Check it.
4. Check or type the Registration. Spaces are removed and letters are turned into capitals, so 4679 mzh is saved as 4679MZH.
5. Optionally fill in Make and Model (up to 64 characters each) and choose the owner under Company.
6. For a truck, tick Disable upload reminders for this vehicle only if it no longer needs file uploads.
7. Press Add vehicle. The button stays disabled until a registration is entered.

Auto-fill only reads the file. It does not save the file and does not create the vehicle. After you add the truck, upload the file on the truck's own page. The auto-fill box appears only when you add a truck, not when you add a trailer or edit a vehicle.

Auto-fill accepts a .ddd or .tgd file downloaded from a vehicle unit, up to 50 MB. A driver-card file is refused with the message 'Only vehicle files (V_...) are accepted here.'

1. Click the registration in the list to open the vehicle.
2. Press Edit at the top right.
3. Change what you need and press Save changes.

• Vehicle type, Registration, Make, Model and Company.
• Assigned trailer (trucks only).
• Disable upload reminders for this vehicle (trucks only).
• Sold/Retired (trucks only, and only if you have the Fuel tickets module).

A truck has a tachograph, so it has files and reports. A trailer has no tachograph, so it only has documents and a log. You can link a trailer to the truck that pulls it. Add the trailer first, then link it.

1. Open the truck and press Edit.
2. Choose the trailer under Assigned trailer. Choose — none — to remove the link.
3. Press Save changes.

• A truck has one assigned trailer at a time.
• A trailer that already belongs to another truck is marked (reassign). Choosing it moves it to this truck.
• You assign from the truck side only. The trailer's own form has no truck field.
• The truck page shows its trailer as a link after Assigned trailer. The trailer page shows Assigned to truck with a link back, and the Trailers tab shows the truck in Assigned truck.
• If you delete a truck, its trailers stay in your list and become unassigned.

To stop file-upload reminders for a truck you no longer use, open it, press Edit and tick Disable upload reminders for this vehicle. The truck then drops out of the upload reminders and out of the Vehicle files to upload soon table on Info.

If you have the Fuel tickets module, tick Sold/Retired as well. The truck is hidden from the Fuel tickets truck list, gets the Sold/Retired badge in your list and moves to the end.

1. Open the vehicle and press Delete.
2. Read the confirmation and accept it.
3. The app returns you to the list.

• Info: the tables Vehicle files to upload soon and Vehicle documents expiring first list vehicles that need attention and link to them.
• Calendar (module): you can reserve vehicles, as well as drivers, for a range of days.
• Fuel tickets (module): consumption is worked out per truck and shown on the Vehicles page.
• GPS Tracking (module): each GPS device is mapped to one of your trucks.
• Tools: Bulk upload sends each vehicle file to the vehicle with the same registration and skips files for registrations you have not added. Global ZIP download includes vehicle files, one folder per registration, and can be limited to one company.

Click a registration in the Vehicles list. The link All vehicles at the top takes you back.

• A truck page shows: the registration with the badge Truck, make, model and company, the information card, Documents, Vehicle log and the Files list.
• A trailer page shows the badge Trailer, then Documents and Vehicle log. It has no information card and no files, because trailers have no tachograph.
• The buttons Edit and Delete are at the top right. On a truck, Live location appears there too when you have the GPS Tracking module.

The card at the top of a truck page summarises the truck. The values marked below are read from the newest file you uploaded, and the app names that file at the bottom of the card. A value is shown only when the file contains it.

• Consumption and AdBlue consumption: litres per 100 km from your confirmed fuel tickets. This needs the Fuel tickets module. Without it the card shows Country instead.
• Last upload: the date and time recorded for the newest file.
• VIN (from the file): the vehicle identification number.
• Last download (from the file): when data was last downloaded from the tachograph.
• Last company (from the file): the latest company name found in the file.
• Next calibration (from the file): the date of the next calibration.
• Certificate (from the file): Passed or Failed. The app checks the digital signatures stored in the file.
• Last odometer: the latest odometer reading in km that the app has recorded, from vehicle files and from driver-card files that used this truck.

The button Reports on the card opens the reports for the newest file. It is greyed out until the truck has a file.

Open the truck and press Upload next to the Files heading, choose one or several .ddd or .tgd vehicle-unit files and start the upload. Only vehicle-unit files are accepted, up to 50 MB each, and the registration in the file must be the truck's own. Their names usually look like V_4679MZH_E_20250602_1342.TGD. A trailer page has no Upload button, because trailers have no tachograph.

After a successful upload the app updates the Last upload date and, when the file has one, the last odometer reading. If the file gives a next calibration date, it also creates or updates the document Tachograph calibration (see the section 'Vehicle documents and expiry reminders').

The Files list shows every stored file, newest first, with the columns Name, Date, Size and Actions. Size is hidden on narrow screens. Click a file name to open its reports.

Press Download all in the header of the Documents block to download the original files of the truck as one ZIP. The button appears only when the truck has files. The date range, the quick buttons and the file name are described in the section 'ZIP downloads and the filename converter'.

A vehicle file should be uploaded at least every 90 days: the due date of a truck is the date of its newest file plus 90 days. Reminders start 14 days before by default, continue after the limit has passed and also cover a truck with no file at all. Set the lead time in the card Vehicle upload under Settings, then Reminders.

• The Info page lists these trucks in Vehicle files to upload soon.
• Trailers are never reminded, and neither are trucks where you ticked Disable upload reminders for this vehicle.

1. Open the truck. Press Reports on the information card to use the newest file, or click the name of any file in the Files list.
2. In the File reports window choose Activities, Speed report, Over-speeding, Faults & events, All data or Map history.
3. The report opens on its own page, titled with the report name and the file name. Press Back to files to return.

Reports are built from the stored file each time you open one, and they are shown on screen. There is no PDF button on the vehicle report pages. To keep a record, download the original file. Times are shown in the report timezone of your account.

This report shows what the tachograph recorded day by day: Driving, Other Work, Availability and Break/Rest, drawn on a 24-hour timeline for each day.

1. Pick a day in the day strip under Day Selector. It opens on the newest day of the file, and each day button shows its driving and other-work time.
2. Press Load 14 more days to go further back, or set From to a date. The buttons All, Last 7 days, Last 30 days and Last 90 days fill the dates in for you.
3. Zoom the timeline with the mouse wheel, by pinching on a touch screen, or with the plus and minus buttons and the slider under the timeline.
4. Read the activity table under the timeline: type, start, end and duration. A pin button next to a place opens the Location map.

Under the timeline, the report adds sections for the selected day. A section appears only when the file has data for it: Odometer at Midnight, Place entries, GNSS Places (satellite positions), Over Speeding Events, Event Data, Fault Data, Driver Sessions (who inserted a card and from when to when) and Card events.

The report summarises the detailed speed records of the file with three figures: Days with data, Peak max and Avg of daily avg. Below them you pick a day to see a line chart of Max km/h and Avg km/h for every minute of that day.

A table lists each day with its number of Minute blocks and its maximum and average speed. Click a row to load that day in the chart.

When the file holds over-speeding control data, four figures come first: Overspeed events since last control, Stored records since control, First since and Last control. A table follows with the type, purpose, begin, end, Max km/h, Avg km/h, driver card and Similar of each stored event. Without events the page says 'No over-speeding events.'

• The tachograph keeps only a sample: the last 10 days and the 5 most serious events of the year. Each record stands for the number of similar events shown in Similar.
• The tachograph counts events in a single byte, so the counter stops at 255. You then see 255+, which means 255 or more.

The report has two tables, Events and Faults, newest first. Each row has a type, a purpose such as Active or ongoing, a begin and an end time. Events also show Similar. If the file has none, the page says 'No events or faults in this file.'

This report lists the data the app read from the vehicle unit, in cards called Overview, Technical and, for newer tachographs, Card data. Use it when you need a detail the other reports do not show. If the file has no vehicle-unit data, the page says 'No vehicle-unit data in this file (driver-card or Gen1 file).'

Map history also exists for trucks. Choose it in the File reports window of any vehicle-unit file. It plots the position records stored in the truck's newest files, at most three, and is described in the section 'Route history and location maps'.

With the GPS Tracking module you can see where a truck is right now: click the red pin next to its registration in the list, or press Live location on the truck page. The tracker must first be mapped to the truck. Setting up the trackers and reading the live map are described in the section 'GPS Tracking module'. The button is not available in the public demo.

Every vehicle page has a block called Documents with the number of documents in brackets. A document has a name, an optional expiry date, optional notes and any number of attached scans or PDFs. Use it for insurance, inspection, tax, service or anything else with a date.

It works the same for trucks and trailers.

1. Open the vehicle and press Add document.
2. Type the Document name. The field suggests Insurance, MOT, Tax, Service and Inspection, and you can type any other name (up to 255 characters).
3. Choose the Expiry date. It is optional.
4. Add Notes if you want. They are optional.
5. Pick the scans or PDFs under Scans / PDFs of the document if you have them.
6. Press Save.

• Accepted files: JPG, PNG, WEBP images and PDF. The app checks the real content, so a renamed file of another type is refused.
• Each file can be up to 20 MB. You can attach up to 20 files, and at most 24 MB in total, in one save. You can save again later to add more.
• Files you picked show the label uploads on save until you press Save. Press Cancel next to one to drop it.

1. To view a scan, click its file name in the document row. PDFs open inside the page and images are scaled to the screen.
2. To remove a stored scan, press the pencil on the document, press Remove file next to the scan and press Save. Press Cancel next to it to change your mind.

• Grey, No expiry set: the document has no date.
• Red, for example Expired 3d ago: the date has passed.
• Yellow, for example Expires in 12d: 30 days or fewer remain.
• Green, for example Valid until 31/12/2026: more than 30 days remain.

The 30-day limit of the colours is fixed. It does not depend on your reminder settings.

1. To change a document, press the pencil on its row, edit the fields in Edit document and press Save.
2. To delete a document, press the trash can on its row and accept the confirmation.

When you upload a vehicle file that contains a next calibration date, the app creates a document named Tachograph calibration with that date. Each later upload with a new date updates it in place, and it keeps the scans you attached.

• You cannot change its name, date or notes, and you cannot delete it. The app answers that it is managed automatically.
• You can still attach scans to it, for example the calibration certificate.
• You cannot give another document the same name. This works in every interface language.

Documents of trucks and trailers that expire soon or have already expired are reported in three places.

• A yellow box called Expiry notifications at the top of the Vehicles page. It says how many days ahead it looks and lists lines such as 'Insurance for vehicle 1234ABC expires in 12 day(s) on 14/10/2026.' Close it with the cross.
• The notification bell, and phone notifications if you switch them on.
• The table Vehicle documents expiring first on Info.

The card Vehicle log sits on every vehicle page, under Documents. Each entry is free text. Typical entries are a service, a repair, a tyre change or a note about damage. A number next to the title shows how many entries the vehicle has.

1. Open the vehicle.
2. Click the box in the Vehicle log card and write what was done or noted.
3. Press Add entry.

The app adds the date and time and the user name of the person who wrote it. An entry can have up to 4000 characters, and a longer text is cut off.

The card shows the newest 5 entries. When there are more, press Show all 12 entries (the number is your total). A window opens with 10 entries per page, the total, and arrows to move between pages.

1. Press the trash can next to the entry.
2. Accept the question 'Delete this log entry?'

Open Tools in the left menu. The page shows up to four cards, one under the other: Trip calculator, Filename converter, Global ZIP download and Bulk upload.

• Trip calculator and Filename converter are always shown.
• Global ZIP download is hidden in the read-only demo, because it hands out real files.
• Bulk upload is for company accounts and is also hidden in the demo, because it writes data.

The Global ZIP download card packs the tachograph files stored in your account (driver-card files and vehicle-unit files) into a single archive. Use it when you want a copy of everything outside the app.

1. Open Tools and find Global ZIP download. The card tells you how many files are available.
2. Check the From and To dates. They are filled in with the dates of your first and your latest upload, so by default everything is included.
3. Optional: press Last 6 months, Last 12 months, Last year or This year to fill both dates with one click. Last year means the previous calendar year.
4. Optional: pick a company, or tick the DeCA and eCMR boxes (see the next topics).
5. Press Download ZIP. Your browser saves the archive.

The dates select files by the day they were uploaded to Tacho Manager, not by the date written inside the tachograph file. The ZIP covers the drivers and vehicles of your own account. Drivers that are linked to a driver account are not included: download their files with Download all on the driver's page.

Once you have created at least one company profile, the card shows a Company menu above the dates. You create the profiles with Profile at the bottom of the left menu: the Company data card is on the Profile tab.

• All companies: every file in the date range.
• One entry per company, with its number of files in brackets.
• Without company: files of drivers and vehicles that have no company assigned.

A file belongs to the company that is assigned to its driver or vehicle. Assign a vehicle's company with Company in the vehicle's edit form. A driver's company is set with Company (Time Registry) in the driver's edit form, which only appears while the Time Registry module is active. When you pick a company, the archive name ends with the company name (or with no_company for Without company).

When they apply to your account, two tick boxes appear: Include DeCA documents and Include eCMR documents, each with the number of documents that can be exported. The DeCA box needs the DeCA module (free). The eCMR box needs the Work module.

• The documents are added as PDF files in two folders, deca and ecmr.
• Issued and cancelled documents are exported. Drafts are not.
• A cancelled document gets _cancelled added to its file name.
• Only stand-alone eCMR notes are exported. The CMR of a transport order is not included.
• The date range and the company menu do not filter the documents: every exportable document is included.

• Driver-card files are in folders named drivers, followed by the card number. Vehicle-unit files are in folders named vehicles, followed by the registration.
• The archive is called all_uploaded_files_ followed by a code that identifies your account, and by the company name when you picked one.
• You can start at most 5 ZIP downloads in 10 minutes. Over that limit the download fails until the time is up, and your browser reports it as a failed download.
• If no file matches the dates and no document box is ticked, the download also fails in the same way. Change the dates and try again.
• No email code is needed. You only have to be signed in.

The Filename converter card changes only the name of a .ddd or .tgd file from your computer to the other naming convention, for example from C_[card number]_[country]_[YYYYMMDD]_[HHMM].TGD to the .DDD layout. The contents stay exactly the same and nothing is stored in your account.

Bulk upload stores many .ddd and .tgd files in one go. You do not choose a driver or vehicle first: the app reads each file and attaches it to the matching driver or vehicle of your account. A frozen account cannot upload, and the read-only demo does not show the card.

The Trip calculator gives a quick estimate of the diesel needed for one trip and what is left of the trip price. It runs in your browser. Nothing is saved or sent.

1. Enter Empty kilometres and Loaded kilometres.
2. Enter the Trip price you are paid and the Diesel price per litre.
3. Enter Consumption (empty) and Consumption (loaded) in litres per 100 km.
4. Read the results under the fields. They update as you type.

• Litres (empty) and Litres (loaded): kilometres multiplied by consumption, divided by 100.
• Total litres: the two added together.
• Profit: the trip price minus the diesel cost of both legs.

DeCA stands for Documento Electrónico de Control Administrativo. The app describes it as the Electronic Administrative Control Document of Orden FOM/2861/2012, and says it is mandatory in electronic format from 5 October 2026 for national road transport. The PDF carries a QR code for roadside inspection.

• DeCA is a free module. Every company account has it, with no plan or purchase needed.
• Only company accounts create and manage DeCA documents.
• Driver accounts can only view the DeCA documents assigned to them (see the driver guide).
• In the read-only demo, New DeCA, Edit, the duplicate button and the cancel button are disabled. You can still open the PDFs and the QR codes.

1. Open Work in the left menu.
2. Press DeCA list. The page is titled DeCA and carries a Free badge.
3. To start a new document right away, press Create document and choose New DeCA instead.

The table has the columns Reference, External reference, Route (origin to destination), Date (the transport date), Status and Actions. It shows your 300 most recent DeCA documents.

• Search with the Search… box. It looks in the reference, external reference, status, loader name, origin, destination and plate.
• Sort with the menu: Newest first, Oldest first, Reference or Status.
• Filter with All statuses, Draft, Issued or Cancelled.

1. In the DeCA list, press New DeCA. A form opens.
2. Optional: pick the Driver at the top of the form (see 'Assign a DeCA to a driver').
3. Fill in the loader: pick a saved loader in Contractual loader — name, which fills the name, VAT/NIF and address, or type Contractual loader — name, Loader — VAT/NIF and Loader — address (see 'Saved contractual loaders').
4. Fill in the carrier: Effective carrier — name and Carrier — VAT/NIF.
5. Fill in Origin, Destination, Nature of the goods, Weight (kg), Packages and Transport date.
6. Pick the Tractor plate and, if you use one, the Trailer plate from your vehicles, or type a plate that is not in your fleet. Add Special authorisation (if applicable), External reference and Observations when needed.
7. Press Save. The form closes and the document appears in the list with the Draft badge.

A new form starts with today's date as Transport date. The carrier name and VAT/NIF are pre-filled with your company details when your account has them stored, so check them.

If your account has more than one company profile, a Company (effective carrier) menu appears at the top. Picking a company fills in the carrier name and VAT/NIF.

Issuing turns a draft into the official document. It receives a reference number, a public link and the QR code.

1. In the list, press the pencil icon (Edit) on a draft.
2. Check the data. Any change you make in the form is saved when you issue.
3. Press Issue. The form closes and the Draft badge disappears.

These fields must be filled in, otherwise the app refuses and answers 'Missing mandatory data:' followed by the names of the empty fields: Contractual loader — name, Loader — VAT/NIF, Loader — address, Effective carrier — name, Carrier — VAT/NIF, Origin, Destination, Nature of the goods, Weight (kg), Transport date and Tractor plate.

The reference is your carrier VAT/NIF (letters and digits only, in capitals) followed by -DeCA-, the year and a running number, for example B12345678-DeCA-2026-1. Each new DeCA gets a number one higher than the highest one already used, and the count does not restart each year. When the VAT/NIF is empty, an account code is used in its place.

If you use the Work module, a DeCA can be pre-filled from an order, so you do not retype addresses and plates.

1. Open Work and click the order's title.
2. Press Issue DeCA.
3. If the order already has a DeCA, it opens. Otherwise a new one is created from the order and the form opens.

• The loader name comes from the sender of the order's CMR when it has one, otherwise from the first loading stop. The loader address and the Origin come from the first loading stop.
• The Destination comes from the last unloading stop.
• Goods, weight, packages, packing and marks come from the order's CMR, when it has them. Without a CMR, the goods text is taken from the order's 'loading and unloading conditions and goods description'.
• The plates and the driver come from the order. The order's reference is copied into External reference, and the freight payment text of the order goes into Observations.
• The transport date is today, and the carrier is your company.

If every mandatory field is already filled, the DeCA is issued straight away. Otherwise it stays a draft and you complete it in the form that opens.

1. In the DeCA list, press the PDF icon (tooltip PDF) on the row.
2. The PDF opens in the app's viewer. Use the page arrows, the zoom buttons and the Fit width button to read it.
3. Press Download at the top to save the file. It is named after the title shown at the top of the viewer: DeCA followed by the reference.

The PDF is an A4 form titled 'Carta de porte'. It shows the reference, the status and the version, the transport date and the QR code. Below come the loader (name, VAT/NIF, address), the carrier (name, VAT/NIF, plate, trailer, driver and driving licence number when known), the consignee text from Destination, the nature of the goods, the gross weight, the place of reception from Origin, and the observations.

Once the DeCA is issued, a second page called 'Histórico / Traceability' lists the issue and every later change or cancellation, with times in UTC.

The DeCA PDF is always in Spanish, with the status also shown in English, whatever language the app uses.

Once a DeCA is issued it has two public web addresses. Neither needs a login, and neither changes when you edit the document, so the printed QR keeps working.

• The PDF address. The QR code on the PDF points to it, so an inspector who scans the code sees the PDF straight away.
• The tracking page. It is a web page in Spanish with the parties, the transport, the goods, the references, the status, the version and the history of events, plus a button to download the official PDF.

1. To show the code on screen, press View QR on the row. A large QR opens with its address below.
2. To copy the tracking page address, press the small QR icon (tooltip Copy inspection link). The app copies it silently, without a confirmation message.
3. To send the document, open its PDF from the DeCA list and press Share. The viewer shares the tracking address, not the file.

If the device has no share menu, the app tries WhatsApp Web with the link, and as a last resort copies the link.

• Edit (pencil icon): a draft changes freely. An issued DeCA can still be edited, but you must enter a Reason for the change. Saving creates a new version (v2, v3 and so on) with the same reference, address and QR, and the old values stay in the history together with the reason. Changing a plate is recorded as a vehicle change. A cancelled DeCA cannot be edited.
• Duplicate DeCA (copy icon): opens a new form filled with the data of that document, including its transport date, so check the date. Press Save to create a new draft. To assign the copy to a driver, pick the driver in the Driver menu again (choose the empty entry first if the name is already shown). Handy for a route you drive often.
• Cancel (circle-slash icon on issued documents, also inside the form): after you confirm, the DeCA stays in the list marked Cancelled and cannot be edited or issued again.
• Delete (inside the form, drafts only): after you confirm, the draft is removed for good.

Pick a person in the Driver menu at the top of the form. The menu lists the drivers of your account.

• An issued DeCA appears for that driver under Work, in the My DeCA button of their own account, as long as their driver account is linked to your company.
• If the driver has a linked driver account and notifications are set up, the driver also gets a notification 'New DeCA assigned'.
• Drivers see only issued documents, never drafts or cancelled ones, and only those issued or changed in the last 14 days. They can view them but not change them.

A new DeCA form has the button Add DeCA from CMR. It reads a CMR you received, for example the CMR of a customer, and fills the DeCA for you. The button is only in the form of a new DeCA, not when you edit one.

1. Press New DeCA, then Add DeCA from CMR.
2. Choose the CMR as a PDF or a photo.
3. Wait while the form says Reading document…. A PDF with text is read in an instant; a photo or a scanned PDF is read with AI and can take a minute or more.
4. Check the filled fields. Anything the CMR did not contain is listed under Still required — fill in by hand:.
5. Complete the form and press Save or issue it.

Loaders you work with often can be saved, so you do not retype their name, VAT/NIF and address. The saved loaders appear in the loader name list of the DeCA and eCMR forms.

• Save from a form: fill in the loader and press Save loader.
• Manage the list: press Loaders at the top of the DeCA or eCMR list. In Saved contractual loaders you can Add loader, edit a loader with the pencil, or remove it with the trash icon.
• Use a saved loader: start typing in Contractual loader — name and pick it. The name, VAT/NIF and address are filled in.

The Work module can create a CMR inside a transport order (see the section 'Work: transport orders and eCMR'). The stand-alone eCMR is a separate list of notes that are not tied to any order. The app describes it like this: fill the boxes, issue and share the PDF with its inspection QR. Issued notes stay editable with the same address and QR.

• It needs the Work module (included in your plan, granted or bought). The Work entry in the left menu is the way in.
• Only company accounts create and manage these notes. Drivers can view and sign the ones assigned to them.
• In the read-only demo the buttons are disabled, and a frozen account cannot create, issue, edit or cancel notes.

1. Open Work in the left menu.
2. Press eCMR list. To start a note directly, press Create document and choose New eCMR.

The table has the columns Reference, Route (sender to place of delivery), Date (the day the note was created), Status and Actions. It shows your 300 most recent notes.

• The Search… box looks in the reference, CMR number, sender, consignee and place of delivery.
• Sort with Newest first, Oldest first, Reference or Status.
• Filter with All statuses, Draft, Issued or Cancelled.

1. In the eCMR list, press New eCMR. A large form opens that follows the numbered boxes of the paper CMR.
2. Optional: pick the Driver at the top, to assign the note to a driver.
3. Fill in the boxes (see the list below). You can leave optional boxes empty.
4. Press Save to keep a draft, or Issue to finish the note (next topic).

• Parties and places: 1. Sender with Sender VAT/NIF, 2. Consignee, 3. Place of delivery, 4. Date and place of handover, 5. Documents attached.
• Carrier side: Carrier — company profile (when you have company profiles), 16. Carrier, 17. Successive carriers, 18. Carrier's reservations.
• Goods, under 6-12. Goods (one line per item): 6. Marks and Nos, 7. Number of packages, 8. Method of packing, 9. Nature of the goods, 10. Statistical number, 11. Gross weight (kg) and 12. Volume (m³). Press Add goods line for more items. The trash icon removes a line. Up to 20 non-empty lines are saved. The PDF adds up the weights and the volumes of all lines, so type them as plain numbers such as 1250.
• Dangerous goods: ADR class, ADR number and ADR letter.
• Instructions and payment: 13. Sender's instructions, 13. Transhipment not allowed, 13. Insurance instructions, 15. Carriage payment (Franco or Non franco), 15. Carriage charges, Supplementary charges, Customs duties, Other charges, 15. Charges paid by (Sender, Consignee or Other), 20. Special agreements, Cash on delivery amount.
• Closing boxes: 21. Established in, 21. Established on, Net load (kg), Carrier reference, 18. Seal number, 18. TIR carnet.
• Control data: Origin, Transport date, Tractor plate, Trailer plate, the International transport tick box (left empty, the note is national) and Observations.

A new note starts with today's date in 21. Established on and in Transport date, and with your company name in 16. Carrier. Choosing a company in Carrier — company profile fills box 16 with that company's name, address, postal code, city, country, CIF and phone.

1. In the form, press Issue. You can do this straight on a new form, without saving first, and any change in the form is saved with it.
2. If something is missing, the form shows 'Missing mandatory data:' followed by the names of the empty boxes. Fill them in and press Issue again.
3. When it succeeds, the form closes and the PDF opens in the app's viewer.

These boxes must be filled in: 1. Sender, 2. Consignee, 3. Place of delivery, 4. Date and place of handover and 21. Established on.

Issuing gives the note a reference, a public link and the QR code. The reference starts with your company VAT number when it is stored in your account (otherwise with an account code), then -CMR-, the year and a running number, for example B12345678-CMR-2026-1. The CMR number printed on the form is the same as the reference.

1. In the eCMR list, press the PDF icon (tooltip PDF) on the row.
2. Read the document in the viewer and press Download to save it. The file is named after the title at the top of the viewer.

• Page 1 is the standard boxed CMR form with its labels in French, English and German, and a National or International tick at the top. The labels are fixed text and do not follow your app language. Boxes 11 and 12 show the totals of all goods lines.
• Under the form there is the QR code, the public address of the PDF and a line with a SHA-256 fingerprint of the content.
• Signatures appear as images in boxes 22 (sender), 23 (driver) and 24 (consignee), with the typed name, ID number and time of each signer.
• A last page called 'Histórico / Traceability' (in Spanish) lists the issue, every change and every signature, with times in UTC. A note that has been issued has it.

An issued note has two public web addresses. Neither needs a login and neither changes when you edit the note.

• The PDF address. The QR code on the PDF points to it, so scanning the code shows the PDF straight away.
• The tracking page, in Spanish. It shows the parties, the transport, the goods, the references, the status and the version, with a button to download the official PDF.

1. To copy the tracking page address, press the small QR icon on the row (tooltip Copy inspection link). The app copies it without a confirmation message.
2. To send the note, open its PDF and press Share. The viewer shares the tracking address, not the file.

Pick a person in the Driver menu at the top of the form. After you issue the note, the driver finds it under Work, in the My eCMR button of their own account, and can sign it there. The driver account must be linked to your company.

• When you issue a note that has a driver, the driver gets a notification 'New eCMR to sign'.
• When you add or change the driver of a note that is already issued, the driver gets 'New eCMR assigned'.
• The driver can sign three times: as the sender, as the driver and as the consignee. All three signatures are captured on the driver's device.
• The signatures show up on the PDF, in boxes 22, 23 and 24.

• Edit (pencil icon): a draft changes freely. An issued note can still be edited. Saving creates a new version, keeps the same reference, address and QR, and writes the changes to the history. When the note is also the DeCA, you must enter a Reason for the change. Existing signatures are kept. A cancelled note cannot be edited.
• Duplicate DeCA (copy icon; the tooltip says DeCA, but it copies the eCMR): opens a new form filled with the data of the note. Save or Issue it.
• Cancel (circle-slash icon on issued notes, also inside the form): after you confirm, the note stays in the list marked Cancelled. A cancelled note cannot be issued or signed again.
• Delete (inside the form, drafts only): after you confirm, the draft is removed for good.

A CMR created inside a transport order is kept with that order, not in the eCMR list. Open Work, click the order and press Issue eCMR. The boxes, the signatures, the locking and the PDF of that CMR are described in the section 'eCMR consignment note for an order'.

For a national transport in Spain, one eCMR can also be the DeCA, so the driver carries a single document. Tick This eCMR is also the DeCA (unified document) and fill in the DeCA particulars: the contractual loader, the effective carrier's VAT/NIF, the plates, the date, the goods and the weight. The option is not available for international transport.

• Whether the eCMR is also the DeCA is fixed when you issue it. To change it, cancel the eCMR and issue a new one.
• After issue, the DeCA particulars must stay complete: a change that empties one of them is refused.
• Every change to an issued unified eCMR needs a Reason for the change. The new data, the reason and the previous values are kept in its history, which is printed on the PDF for the inspector.

The app creates five kinds of PDF. The DeCA, eCMR, CMR and load order PDFs open in the app's own viewer, with Download, Share, page arrows and zoom buttons. The time registry PDF is saved directly by your browser.

• DeCA PDF. Work → DeCA list → PDF icon. Company accounts, free module. Always in Spanish, with the status also in English.
• Stand-alone eCMR PDF. Work → eCMR list → PDF icon, and it opens by itself after Issue. Company accounts with the Work module. French, English and German box labels, Spanish history page.
• CMR PDF of a transport order. Work → click an order → CMR PDF, or the Documents button of the order in the orders table → View PDF. Work module. Same trilingual form as the eCMR, plus one page for each signature and check-in. The CMR of an order is described in the Work section of this guide.
• Load order PDF. Work → click an order → PDF (top right). Work module. It comes out in the language set for your account. See the section 'PDFs, QR codes and sharing'.
• Time Registry PDF. Time Registry → choose the driver, the month and the year → Download PDF. Needs the Time Registry module, an employer company assigned to the driver and card data for that month, otherwise the button stays disabled. A4 landscape, always in Spanish. See the section 'Time Registry (registro de jornada)'.

• ZIP of all your files. Tools → Global ZIP download → Download ZIP. It can also hold DeCA and eCMR PDFs. See the Tools section above.
• ZIP of one driver's files. Drivers → open the driver → Download all (next to the Files heading) → choose both dates → Download all. File name driver_[card number]_files.zip. The button appears when the driver has files.
• ZIP of one vehicle's files. Vehicles → open the vehicle → Download all (next to the Documents heading; it packs the vehicle's tachograph files, not the scanned documents) → choose the dates or leave both empty for the full history → Download ZIP. File name vehicle_[registration]_files.zip.
• One original file. In a driver's or vehicle's file list, press the download icon.
• Renamed file. Tools → Filename converter makes a renamed copy of a file from your computer. The arrows icon in a stored file's row renames the stored file itself between .DDD and .TGD.
• Files from the phone app. In the Android app, the smart-card reader reads a driver card and uploads it as a .DDD or .TGD file, and Bluetooth vehicle downloads are saved with the professional file name. The format is set under Settings → Other Settings (see the section 'Other Settings (legal and report options)').

• A QR code is printed on every issued DeCA PDF and every issued eCMR PDF, and on the CMR PDF of an order.
• View QR in the DeCA list shows the DeCA's QR code on screen, large enough to be scanned from another phone.
• Each issued DeCA and stand-alone eCMR also has a public tracking page in Spanish.
• All these addresses work without a login. They are described in the DeCA and eCMR sections above.

Reports, infringements, the rest planner, payroll, GPS tracking and fuel tickets are shown on screen. The web app has no PDF, CSV or Excel export for them.

The Documents cards on a driver's or vehicle's page keep photos and files of documents such as insurance or licences, with expiry dates for reminders. They store what you upload and do not create new documents.

Work is the page for dispatching. You create a transport order with loading and unloading stops, assign it to a driver, and follow it until the last stop is done. The driver works the order from the phone: accepts it, checks in at each stop, takes photos and signs the CMR on the screen.

• Orders with loading and unloading stops. Each stop has a place, an address, a time window, instructions and an optional map pin.
• Assignment to a linked driver account. A driver who uses the Tacho Manager Android app also gets a push notification.
• Check-ins marked Loaded or Unloaded, stamped with the time, the driver's remarks and the phone position.
• An eCMR consignment note for each order, signed on the phone.
• PDFs: the load order, and the CMR with a QR code that opens without a login.

• Module active. Work comes with your plan when the plan includes it. It can also be granted to your account or bought as a module. If it is missing, the Work tab in Settings, then Modules shows Not active and a Go to Billing button.
• Module switched on. Open Settings, then Modules, choose the Work tab and check that the switch Enabled for your company is on. If you turn it off, the Work entry disappears from your menu and your drivers no longer see their orders.
• Linked driver accounts. You can only assign an order to a driver who has their own driver account linked to your company and a driver card on that account (orders are matched by card number). The linking steps are described in the section 'Linking drivers to your company'.
• Account not frozen. If your account is frozen, for example after a lapsed subscription, you can still open the pages, but saving an order, checking in, adding photos and signing are refused until you renew.

Open Work in the left menu. It sits right under Info. The buttons at the top of the page are:

• Create document: opens a small menu with New order, New eCMR and New DeCA.
• DeCA list and eCMR list: open the lists of those documents. They are not tied to an order and are described in the sections 'DeCA: national transport control document' and 'Stand-alone eCMR (CMR without a transport order)'.

Until you create the first order the page says 'No transport orders yet. Create the first one with 'New order'.' After that you see a table with the columns Ref., Title, Driver, Next stop and Status. The Driver column shows the driver's card number. Next stop shows the first stop that is not checked in yet. At the end of each row there are three buttons: Documents, a pencil to edit the order, and a slash icon to cancel it. Click an order title to open the order page.

Type in Search… to filter by reference, title, truck, trailer, driver card or place name. Sort with Newest first, Oldest first, Reference or Status. The counter on the right shows how many orders match out of the total.

• Draft: the order has no driver yet, or you removed the driver before work started.
• Assigned: a driver is set and nothing has been checked in yet.
• In progress: the driver has checked in at the first stop.
• Completed: every stop has been checked in.
• Cancelled: you cancelled the order. It stays in the history and cannot be reopened.

The status changes by itself. The first check-in moves an order from Assigned to In progress, and the last check-in makes it Completed.

1. Open Work in the left menu.
2. Press Create document and choose New order.
3. Type a Title. It is the only required field of the order itself.
4. Fill in the truck, trailer, driver and notes if you know them.
5. Add at least one stop with Add loading or Add unloading and give it a Place name.
6. Press Save. The form closes and the order appears in the list.

• Title: the name shown in the lists and on the driver's phone.
• Ref.: leave it empty to get an automatic reference such as WO-2026-001 (the year and a running number). Type your own reference if you prefer.
• Truck and Trailer: the registration plates. They are printed on the PDFs.
• Assigned driver: the driver who will work the order. See the topic on assigning below.
• Notes: free text shown at the top of the order page, for you and the driver.

Under the order details there is a section called Load order (transport contract). What you type here is printed before the stop list on the load-order PDF.

• For (customer / consignee) and Customer address.
• Vehicle requirements (e.g. ATP fridge, 33 euro pallets).
• Loading/unloading conditions and goods description.
• Transport price.
• Freight terms (paid at origin/destination).

1. Press Add loading or Add unloading for each place the truck must visit.
2. Fill in the Place name (required) and the Address.
3. Optionally set Window from and Window until (date and time) and write Instructions for the driver.
4. Use the up and down arrows to change the order of the stops. Use the trash icon to remove a stop.

Stops are numbered in the order of the list, for example 1. Loading, 2. Unloading. The driver sees them in that order and can check in on any stop that is still open.

1. On the stop, press Pick on map.
2. Click on the map or drag the red pin to the exact loading or unloading point.
3. Check the coordinates shown under the map.
4. Press Use this location. The stop now shows its coordinates instead of 'no coordinates'.

The map is OpenStreetMap. If the stop has no pin yet, the map opens zoomed out on Spain. If it already has one, the map opens there. Cancel closes the map without changing the stop.

The pin has two uses. The turn-sign button next to the stop (tooltip Navigate to this stop) opens directions to it, and every check-in is compared with it.

Choose the driver in Assigned driver. The list contains your linked driver accounts only, shown as name and card number. The first entry, — not assigned —, leaves the order without a driver.

1. Pick the driver in Assigned driver.
2. Press Save.

When you save with a new driver, an order that has not started becomes Assigned and an Assigned entry is added to the activity log. The driver's Tacho Manager Android app, if notifications are allowed, receives a notification titled New transport order. It says that your company assigned the order and tells the driver to open Work. The text comes in the driver's own language.

• If you change the driver, the new driver gets the notification. The previous driver is not told; the order simply disappears from that driver's list.
• Saving again without changing the driver sends no new notification.
• Choosing — not assigned — on an assigned order sends it back to Draft, unless work has already started. The driver gets no notification and the order leaves their list.

1. In the Work list, press the pencil at the end of the order row.
2. Change what you need.
3. Press Save.

Every change made after the order was created is written to the activity log as Order modified, listing the parts that changed, for example the title or the stops.

Cancel order is the slash icon in the list, the button on the order page, and the button in the editor. You are asked to confirm. The order stays in your history marked Cancelled and cannot be reopened.

• A cancelled order accepts no more check-ins, and the Loaded, Unloaded and Photo buttons disappear.
• The CMR of the order is cancelled too, and kept in the history.
• A driver with the Android app gets a notification titled Order cancelled, once.

Delete is the red button in the order editor. It removes the order together with its stops, check-ins, photos and CMR. A DeCA that was made from the order is not removed; it stays in the DeCA list.

Click the title of an order in the Work list to open it. The page shows:

• The title, the status badge, and the buttons PDF and Cancel order.
• A line with the reference, the truck and trailer, and the driver's card number, then the notes.
• The card Loading / unloading stops: each stop with its number and type, place, address, time window and instructions. A stop that is done shows a green badge with the check-in date and time. While the order is open, each open stop has a Loaded or Unloaded button and a Photo button, and a turn-sign button that opens directions when the stop has a pin or an address.
• Photo thumbnails under each stop.
• Buttons for the documents of the order: Issue eCMR and Issue DeCA, plus CMR PDF and Sign CMR once a CMR exists, and a button with the DeCA reference once a DeCA exists.
• The Activity log at the bottom.

The driver checks in each stop once: Loaded at a loading stop, Unloaded at an unloading stop. A check-in records the time, the driver's remarks and, when the phone could provide it, the GPS position. It also marks the stop as done.

• You can check in at the stops in any order.
• The first check-in turns an Assigned order into In progress. When all stops are done it becomes Completed.
• A check-in cannot be undone, and a closed order (Completed or Cancelled) accepts no more.

You can also check in a stop yourself from the order page, for example if the driver cannot: press Loaded or Unloaded on the stop, write optional Remarks / reservations (optional), and press Confirm check-in. It is recorded under your user name and uses the location of the device you are working on, not the truck's position.

The Activity log lists everything that happened on the order, each line with date and time. The entry types are Assigned, Accepted by driver, Loaded, Unloaded, Photo added, CMR signed, Order modified and Cancelled.

• On Assigned lines you see the driver's name.
• On Loaded and Unloaded lines you see the remarks typed at check-in.
• On CMR signed lines you see the role and the signer's name.
• On Order modified lines you see the names of the parts that changed.

A pin icon at the end of a line opens a map with the recorded position. Entries without a position have no pin.

When a stop has a map pin and the check-in has a GPS position, the app measures the straight-line distance between the two. If the phone was more than 2 km from the pin, the log line gets a yellow warning badge with the distance in km. Hover over it to read 'Check-in was … km away from the declared stop location.'

After you assign an order, the driver sees a banner with the button Accept order until the first check-in. When the driver presses it, the log shows Accepted by driver with the time and, if available, the position.

Photos appear as small pictures under the stop they belong to. Click one to open it full size in a new tab. Each photo adds a Photo added line to the log.

The driver adds them with the Photo button on the stop. You have the same button on the order page. Photos can be JPEG, PNG or WebP, up to 10 MB each. The Photo button disappears once the order is completed or cancelled.

The app waits up to 15 seconds for the phone's position. If it cannot get one, for example because location access is blocked or there is no signal, it asks 'Could not get the device location. Check in without GPS?'. If the driver continues, the check-in is saved without a position. There is then no pin in the log and no distance check.

The CMR is the road consignment note. In Work, each order can have one digital CMR with the numbered boxes of the standard form. You fill it in; the sender, the driver and the consignee sign it on the screen of the driver's phone.

1. Open the order from the Work list.
2. Press Issue eCMR. The CMR form opens in a window, with boxes already filled from the order.
3. Check the boxes and complete what is missing.
4. Press Save CMR. The Issue eCMR button at the bottom of the window does the same. Cancel at the bottom only closes the window.

These boxes are prefilled from the stops: 1. Sender from the first loading stop, 2. Consignee and 3. Place of delivery from the last unloading stop, 4. Date and place of handover from the first loading stop and its window start, 21. Established in from the first loading place, 21. Established on with today's date, and Carrier reference with the order reference.

To open the form again later, press Sign CMR on the order page. Saving changes to an existing CMR adds an Order modified line to the log.

At the top of the form you can type the CMR Nr and tick International transport. The tick switches the printed form from National to International. The link Hide boxes or Edit boxes collapses or opens the boxes.

The CMR of an order has the same numbered boxes as the stand-alone eCMR: parties and places, carrier side, goods lines, dangerous goods, instructions, payment and closing boxes. They are listed in the topic 'Fill in a new eCMR' of the section 'Stand-alone eCMR (CMR without a transport order)'. In the CMR of an order many boxes are already prefilled from the stops, as described above.

If you have saved company data under Profile, then Company data, a list called Carrier — company profile appears above the carrier box. Choose a profile to fill 16. Carrier with its name, address, postal code, city, country, tax number and phone. Choose '— select a company profile —' to type the carrier yourself.

The CMR has three signature roles: Sender, Driver (carrier) and Consignee. Each role signs once. On the driver's phone all three can be signed. From your desktop you can sign only as the Sender.

1. Open the order and press Sign CMR.
2. Next to Sender, press Sign.
3. Type the Signer name (required). You may add a DNI/ID (optional) and Remarks / reservations (optional).
4. Draw the signature inside the box with the mouse, finger or stylus. Clear starts again.
5. Press Accept signature. The button stays disabled until there is a drawn signature and a name.

A signed role shows the time, the signer's name and any remarks. The Sign buttons next to Driver (carrier) and Consignee are visible, but if you press them from your desktop the app answers that this signature is collected on the driver device. The remarks of the sender and the driver are printed in box 18, and those of the consignee in box 24.

Until the first signature, you can edit the boxes and press Save CMR as often as you like. After the first signature the content is locked and the form says 'The CMR content is locked because it already carries a signature.'

PDFs open in a viewer inside the app, with page arrows, zoom buttons and Fit width. At the top of the viewer there are Download and Share. Download saves the file under the title shown at the top of the viewer.

Share passes on the public link of the document when it has one, as the CMR does. Otherwise it shares the document address, which needs a login to open. On a phone it opens the share menu of the phone.

The load order is the transport-contract sheet of an order: the transport conditions come first and the stop list comes at the end. It is separate from the CMR and the DeCA. Open the order and press PDF at the top right.

• Page 1, titled LOAD ORDER: the order title, reference, company name and status, the date the order was created, the customer (For), the vehicle requirements, the loading and unloading conditions with the goods description, the transport price and freight terms, the truck and trailer plates, the driver when known, and the table of all stops with window and instructions.
• An annex page: the Activity log (GPS) with date, event, stop, position and detail (distance in km, with a warning sign when flagged), and up to 12 photo thumbnails. Extra photos are not shown, only counted.

The headings come out in the language set for your company account, English if none is set. The status, the event names and the column heads of the activity log are printed in Spanish and English together.

Press CMR PDF on the order page. You can also press PDF inside the CMR window, or Documents in the list and then View PDF.

• Page 1 is the form with numbered boxes, labelled in French, English and German whatever language the app uses. It shows National or International, the CMR number, the goods grid, the signatures in boxes 22, 23 and 24 with the typed name, ID and time, the driver's name and licence number (or card number when no licence number is saved) in box 23, and the truck and trailer plates in box 27.
• Empty boxes are completed from the order where possible, for example the loading and unloading check-in times.
• One amendment page for every signature and every Loaded or Unloaded check-in, with the time and the position as 'GPS: latitude, longitude' (or 'GPS: n/a'). Signature pages also show the signer and the remarks.
• A control strip with a QR code and the public link, plus the integrity fingerprint once the CMR has been signed.

The QR code on the CMR PDF opens the current CMR as a PDF without a login, so an inspector can scan it. The same link is shown in the CMR window (open it with Sign CMR) under Public inspection link (QR on the PDF), with a button to copy it. In the Documents window of the list, the QR icon opens the link.

• The link shows the latest version, amendment pages included.
• It stops working 30 days after the order is completed.
• If the order is cancelled, the link answers that the document was cancelled.

With the first signature on the CMR of an order, the app stores a SHA-256 fingerprint of the CMR number and box content. Every time that PDF is made, it is checked against the fingerprint. The control strip then prints 'integrity verified', or a warning that the content differs from the signed version.

Press Documents at the end of an order row. The window lists what exists for that order: the CMR with its number, a QR icon for the public link and View PDF, and the DeCA with its reference, a status badge if it is not issued, and View PDF. If nothing exists you read 'This order has no generated documents.'

DeCA is a separate document with its own DeCA list, free for every company account. On an order, Issue DeCA creates a DeCA prefilled from the order, or opens the one that already exists: an order has one DeCA. The order page then shows a button with the DeCA reference, its version and its status.

Payroll reads the driver-card files you have already uploaded and works out what each driver should be paid for the current pay period and for earlier ones. You see the result on screen, day by day, as a pay forecast.

A forecast has two parts. Base is a fixed amount per pay period. Extras is the sum of all the daily amounts on top of it: kilometres, worked hours, nights away from base, weekly rests and any manual extras you add. Total amount is Base plus Extras.

• You need a company account. Driver accounts cannot configure payroll.
• The Payroll module must be active for your company: included in your plan, granted to you, or bought on the Billing page.
• Enable payroll calculation module must be ticked in the payroll settings. It is not ticked on a new account, and payroll only runs while it is on.
• Driver-card files must be uploaded for your drivers. A driver with no file has nothing to calculate.

• Settings and rates: Settings in the left menu, then Modules. The Payroll Calculation tab is the first tab.
• All drivers at a glance: Info in the left menu, card Payroll forecast.
• One driver: Drivers in the left menu, click the driver, click a file name, then choose Payroll in the File reports window. The forecast opens on its own page, and Back to files returns you to the list.
• Per-driver payroll options: Drivers, click the driver, then Edit.

1. Open Settings, then Modules, then the Payroll Calculation tab.
2. Tick Enable payroll calculation module.
3. Choose the Pay period, the Period start day and the Base salary per period.
4. Tick the Payment variant options you actually pay and enter their rates.
5. Set your origin (the country, optionally a region, or a point on the map) so payroll can tell when a driver is away from base, then press Save.
6. Open Info and expand Payroll forecast to see the first results. Rows are built automatically while the page is open. If a row stays unbuilt, press Compute on it, or Compute all.

• The current period is an estimate built from each driver's newest file. It changes when a newer file is uploaded.
• Days and pay periods are cut at midnight UTC, not at local midnight.
• Pay periods that start before 1 January 2026 are not calculated.
• Card data from before a driver's Working with company since date is ignored.
• Earlier periods that contain data are listed under the current one, up to 60 of them.
• The figures depend on what the card recorded. Missing places or odometer readings mean missing allowances or kilometres. A driver card keeps only a limited number of place records, so upload files regularly. You can correct nights and add extras by hand.

1. Click Settings in the left menu, then Modules.
2. Open the Payroll Calculation tab. It is the first tab.
3. Change the fields you need. Some fields only appear when the matching option is ticked.
4. Press Save. The message Payroll settings saved. confirms it. If the settings cannot be saved, a red message tells you why.

The switch Enable payroll calculation module turns payroll on or off for your whole company. Switch it off and the Payroll forecast table disappears from Info, Payroll disappears from the file reports, the payroll switches disappear from the Edit driver window, and your drivers no longer see their payroll page. Your other settings are kept.

• Pay period: Monthly, Biweekly or Weekly.
• Period start day: for monthly, the day of the month a period starts (1 to 28; a higher number is treated as 28). For biweekly, the first cut day (the on-screen hint says 1 to 15); the second cut is 14 days later. For weekly, the weekday a week starts: 1 is Monday and 7 is Sunday.
• Base salary per period: a fixed amount added once to every pay period, whatever the driver does. The total is the base plus the calculated extras.

Under Payment variant, tick every way of paying that applies. The amounts of all ticked variants are added up for each day.

• Per kilometer: kilometres driven that day times Rate per km.
• Per work hour: counted work hours that day times Rate per work hour.
• Per night outside origin: a fixed amount for each night spent away from origin, at the national or the international rate.
• Per 24h weekly rest outside origin: a fixed amount, once per week, for a weekly rest of 24 to 45 hours taken away from origin.
• Per 45h+ weekly rest outside origin: the same for a weekly rest of 45 hours or more.

Under What counts as work, tick the activities that count towards hours: Driving, Other work and the third option, for breaks shorter than 15 minutes (its label starts with Breaks and ends with 15 min). Availability, longer breaks and rests never count. A new account starts with all three ticked.

• Rate per work hour: the amount paid for each counted hour.
• Max payable hours per day: at most this many hours are paid per day, even if the driver worked more. It accepts 0 to 24, and 0 means no limit. A new account starts with 10.

The origin tells payroll when a driver is away from base.

• Origin country (ISO): the two-letter country code, for example ES, FR or DE. It is saved in capitals.
• Origin region (optional): if filled in, a place in another region of the same country also counts as away, but at the national rate. The name is compared, ignoring capital letters, with the region recorded for the place. A place with no recorded region is judged by country alone.
• Origin radius (km) and Origin location: press Pick on map, click the map or drag the pin, then press Use this location. The circle shows the radius. The radius can be 0 to 5000 km and the default is 100 km. Clear removes the location.
• A place counts as away when it is farther from the origin location than the radius. This distance rule is used for places that have coordinates. Places without coordinates, and every place when no location is set or the radius is 0, are judged by country and region instead.

• Rate per km and Rate per work hour: pay per kilometre and per counted hour.
• Rate per night (national) and Rate per night (international): the amount for each night outside origin, by zone.
• Rate per 24h weekly rest (outside origin) and Rate per 45h+ weekly rest (outside origin): the weekly-rest amounts. Each one appears when its variant is ticked.
• Minimum daily rest (h): the shortest uninterrupted rest that counts as a daily rest (default 9). It is used by the GPS night check and to list rests in the break details of the forecast.

• Daily pay cap: the most that kilometres, hours and nights together can pay for one day. 0 means no cap. Weekly-rest allowances and manual extras are not capped.
• Announcement / notice: free text, up to 2,000 characters, shown at the bottom of the summary card of the forecast, to you and to your drivers. Plain text; line breaks are kept.

Every day of a pay period goes through the same steps. A day is a calendar day counted in UTC.

1. Work out the amount of each ticked variant: kilometres times the km rate, payable hours times the hourly rate, and the night rate if the night counts.
2. Add them up. If a Daily pay cap is set, limit the sum to the cap.
3. Add the weekly-rest allowance if a qualifying weekly rest started that day. It is not capped.
4. Add any manual extras for that day. They are not capped either.
5. The result is the Amount for the day.

The period total is the base salary plus the sum of all daily amounts.

Hours worked are the time, within the day, of every activity that counts as work under What counts as work. An activity that crosses midnight UTC is split between the two days. A day with any counted work is shown as a work day (Yes).

Payable hours are the worked hours limited by Max payable hours per day. They are paid at Rate per work hour.

Per-kilometre pay uses the odometer value that the driver card stores with its place records. The kilometres between two consecutive readings are counted on the day of the earlier reading.

• At least two readings are needed.
• Readings of 16,000,000 km or more are ignored.
• If a reading is lower than the one before (another truck or a reset), no distance is counted for that step and the count starts again from the new reading.
• If two readings are more than 3,000 km apart, no distance is counted for that step and the count starts again from the new reading.
• On days where the card gives no distance, the distance from GPS tracking can be used instead (see the section 'GPS data in payroll and the rest summary'). The card always wins where it has data.

A night allowance is only paid when Per night outside origin is ticked. Without GPS data, the app decides from the places on the driver card whether the night of a day counts as outside origin:

• It looks at the places recorded for that calendar day: the locations entered at the start and end of work periods and, on newer tachographs, the recorded satellite position.
• If any place that day is outside origin, the day counts as a night out. The country and region of the first such place are used.
• If every place that day is at origin, it does not count.
• If the card has no place for the day, the last known place is used when the card shows some activity that day and that place was recorded no more than 36 hours before the end of the day. Otherwise it does not count.
• A place with neither a country nor coordinates is ignored.

The country of the night sets the zone: a different country from the origin country is international, anything else is national. The matching night rate is paid.

The two weekly-rest variants pay a fixed amount for a long rest taken away from origin.

• A weekly rest is an uninterrupted stretch with no driving, other work or availability. It can be a recorded rest or a time with the card out of the vehicle.
• A rest of 24 hours up to 45 hours counts for the 24h variant. A rest of 45 hours or more counts for the 45h variant. They never overlap.
• The location is the place recorded around the start of the rest. A rest with no known location neither pays nor cancels.
• Rests are grouped by calendar week (Monday to Sunday) and by variant. Per week and variant the allowance is paid once, and only if at least one rest was outside origin and no rest of the same variant was taken at origin that week.
• The amount is added to the day the first outside rest started. A variant with a rate of 0 pays nothing. Rests are looked at across the whole file, so a week can run over two pay periods.

Daily pay cap limits the combined pay from kilometres, hours and nights for one day. If the night rate for that day is higher than the cap, the cap for that day is raised to the night rate, so a night allowance is never cut.

The base is added once per pay period. If you set Working with company since for a driver, days before that date earn nothing. They appear with No and 0,00 EUR, and you cannot add extras or nights to them.

When the start date falls inside a period, the base is pro-rated: base times the days employed divided by the days in the period.

• Monthly: a period runs from the start day of one month to the day before the start day of the next. With start day 1 it is the calendar month.
• Biweekly: two periods per month, the first starting on the start day and the second 14 days later. With start day 1, periods run from the 1st to the 14th and from the 15th to the end of the month.
• Weekly: seven days starting on the weekday you chose (1 is Monday, 7 is Sunday).
• The current period is the one that holds the most recent record in the driver's newest file. Records dated in the future are ignored. If the newest file stops in the middle of an earlier period, that period is the current one.
• Earlier periods that contain data are listed below it.

A tier is a named set of payroll settings, for example Tier 1. A driver assigned to a tier is calculated with the tier's values. A driver without a tier uses the default settings.

1. Open Settings, Modules, Payroll Calculation.
2. Scroll to Payroll tiers and press Add tier.
3. Type a Tier name, for example Tier 1. The name is required.
4. Adjust the values. The form starts with your current default values already filled in.
5. Press Save, or Cancel to leave without saving.

• Press Edit next to the tier, change the values and press Save.
• Press Delete and confirm. Drivers assigned to the tier fall back to the default settings.

1. Open Drivers and click the driver.
2. Press Edit.
3. Choose a value in Payroll tier. Default (company settings) uses the default configuration.
4. Save the driver.

In the Edit driver window, the switch Payroll access lets the driver see their own payroll forecast from their own account. It is only shown while the payroll module is active and switched on.

• The driver needs their own driver account linked to your company. The linking steps are described in the section 'Linking drivers to your company'.
• The card number on your driver record must be the driver's own card number. That is how the forecast is matched to the driver's account.
• The driver sees the current period and the earlier periods back to the first day of last month. The driver cannot change anything.
• The tab on the driver's Payroll page carries your company name, with the company details you have filled in. If you assigned the driver an employer company under Company (Time Registry) in the same window, that company's name, CIF / NIF and Workplace are shown instead.
• You can always see a driver's forecast yourself, whether Payroll access is ticked or not.

The date field Working with company since is in the same Edit driver window. Payroll and the time registry ignore all card data before this date. Leave it empty for no limit and press Clear to remove a date. The field is shown while the payroll module or the time registry module is active.

The card Payroll forecast on Info lists every driver with the current pay period. It only appears while payroll is switched on, and it starts collapsed. By default it shows Period, Days (days with work), Hours, Nights out and Total. Km (the total for the current period), Base and Extras can be added under Table settings.

• Nights out counts the days whose night counted as outside origin. Nights you added are included and nights you cancelled are not.
• Click a driver's name, or press Open, to see the full forecast.

A driver whose figures are out of date is rebuilt automatically while Info is open, or by hand with Compute on the row and Compute all. This happens after a new upload and after a change to settings, extras, nights or the start date. The row shows New upload — will be computed automatically. while it waits and Computing… while it is rebuilt. A driver with no file shows No file uploaded yet.

1. Open Drivers and click the driver.
2. Click a file name in the files list. The File reports window opens.
3. Choose Payroll.

You can also click the driver in the Payroll forecast table on Info. The forecast opens in a window titled with the driver's name and Payroll Calculation.

• Total amount: the total for the current period, with Base and Extras beneath it.
• On the right: Pay period, Variant (the payment variants in use; the two weekly-rest variants appear under short technical names), Period (from and to) and Origin (the country, and the region if you set one).
• Your Announcement / notice appears at the bottom of the card.
• A yellow box lists warnings, for example when the file contains no activities and payroll cannot be calculated.
• The green ? button opens How is this calculated?, a short list written from the settings that apply to this driver: pay period, active variants and rates, base salary, counted work, daily cap and the night rules.

Press a period to open it. Each day is one row.

• Date.
• Location: country and region. A day that started in one country and ended in another shows one country, an arrow, then the other. The small ? next to it (tooltip Break details) opens a box with the Zone (national or international) and the Break start, Break end and Duration of the rest, at least as long as Minimum daily rest (h), that covers most of the day. Times use the Report timezone from your Profile page.
• Work day: Yes with the hours worked, or No.
• Night outside: Yes when the night of that day counts as outside origin, otherwise No. A Yes only adds money when Per night outside origin is ticked. The next section describes the buttons you can use here.
• Amount: the day's total in EUR, with the notes of any extras below it.

• The first line has a Current badge. It is the period that holds the newest record in the newest file. It is normally a live estimate that changes with every new upload.
• A period that has ended is calculated once, from the first file downloaded after it ended, with the settings in force then. It is then saved, and later uploads do not change it. A note reads Saved snapshot from the first download after the month ended, followed by the file name. The line marked Current is saved the same way when the newest file was downloaded after that period had already ended.
• A period that has just ended but has no later file yet stays live.
• Adding or removing extras or nights for a driver clears that driver's saved periods. They are calculated again when you open them.

If you change settings after a period was saved, it keeps the old figure. A yellow badge Settings changed warns you. Press Recalculate on that period to calculate it again from the same file with today's settings, extras and nights, and save the new result.

• Only company accounts. A driver cannot change their own forecast.
• The buttons appear in a driver's forecast: in the window opened from Info and in the Payroll report of a driver's file.
• They do not appear in the read-only demo, and changes are refused while the account is frozen.
• Days before the driver's Working with company since date have no buttons.

1. Open the driver's forecast and the period that holds the day.
2. In the Night outside column, press Nullify next to Yes.
3. Type the reason in the box that opens and press OK. The driver will see it. A reason can be up to 500 characters. Cancel leaves the day unchanged.
4. The Yes is struck through, a red Nullified badge appears with your reason, and the day no longer pays a night.

To undo it, press Restore on the same day.

1. In the Night outside column, press Add night next to No.
2. Type the reason in the box that opens and press OK. The driver will see it.
3. The day shows Yes with a blue Added by company badge and your reason.

The night is paid at the national or the international rate, depending on the country where the driver was at the end of that day. Press Remove to take it away again. A reason can be up to 500 characters.

1. Under the day's Amount, press Add extra.
2. Type the Amount. A comma or a dot works. A negative amount is a deduction. It cannot be 0 and cannot go above 100,000 either way. A zero or invalid amount is ignored.
3. Type a note, for example Truck wash. The note is optional, is visible to the driver and can be up to 200 characters.
4. Press Save, or Cancel to close the form.

The extra is shown under the day's amount, for example Truck wash · +20,00 EUR. It is added to that day's Amount, and so to Extras and Total amount. Extras are not limited by the daily cap. A day can have several extras.

To delete one, press the small cross next to it (tooltip Remove this extra).

• The driver sees the new figures, the reason and the notes on their own Payroll page.
• The driver's row in the Payroll forecast table on Info is rebuilt.

GPS Tracking links Tacho Manager to the GPS trackers that are already fitted in your trucks. You keep using your own tracker provider. Tacho Manager reads your devices and their positions from your provider account.

• Connect one or more tracker providers.
• Map each tracker to one of your trucks.
• Open a live map of a truck from Vehicles.
• Let the stored positions refine the locations and regions in the rest summary, and the locations, night-outs and distance in payroll.

GPS Tracking is an optional module for company accounts. Driver accounts do not have it. It comes with your plan when the plan includes it, and it can also be granted to you or bought on the Billing page; see the section 'Modules'.

1. Open Settings in the left menu to expand it.
2. Click Modules.
3. Open the GPS Tracking tab.

If the tab shows a lock and the label Not active, your company does not have the module yet. The tab then shows Module not active and a Go to Billing button.

When the module is active, the tab has two cards. GPS providers holds the connection settings. Devices lists your trackers and lets you map them to trucks.

1. In the GPS providers card, switch on Enable GPS tracking. This is the master switch for the whole module.
2. Switch on your provider, for example PAJ-GPS. The login fields for that provider appear below its name.
3. Fill in every field the provider asks for. The next topic lists them.
4. Click Test connection under the provider. The app logs in with the values you typed. It shows a message that starts with Connection OK and gives the number of devices found, or the reason why the login failed.
5. Click Save at the bottom of the card. The message Saved. confirms it.

A successful Test connection also saves everything you typed in the card, including the provider switches. If the test fails, nothing is saved.

You can switch on several providers at the same time. Each truck is tracked by one device from one provider.

The app supports 15 tracker providers. When you switch a provider on, its card shows only the fields it needs. A Server URL, API host (optional) or Server (optional) field can stay empty for the providers where it is optional. The app then uses the provider's standard address.

• PAJ-GPS: Email, Password.
• Traccar: Server URL, Email, Password.
• Wialon: Access token. API host (optional) can stay empty.
• Webfleet: Account, Username, Password, API key.
• Flespi: Access token.
• Samsara: Access token.
• Geotab: Database, Username, Password. Server (optional) can stay empty.
• Navixy: Email, Password. Server URL can stay empty.
• Ruptela (FM-Track): API key. Server URL can stay empty.
• Mapon: API key. Server URL can stay empty.
• GPSWOX: Server URL, Email, Password.
• Motive (KeepTruckin): API key.
• rFMS (truck OEM): Server URL, OAuth2 token URL, Client ID, Client secret.
• ABAX: Client ID, Client secret.
• Quartix: Username, Password. Server URL can stay empty.

Once Enable GPS tracking is on and at least one provider is saved with all its required fields, the Devices card lists every tracker that your provider account holds. The list is refreshed from your provider when you open the card. Until then the card says that you must enter and enable your credentials.

Each row shows the Provider, the Device (name and device number), the IMEI, the Last position and the Mapped truck. On a narrow screen the IMEI and Last position columns are hidden. Last position is filled in once the app has received a position for that tracker. Its time is shown in UTC.

1. Find the row of the tracker.
2. Open its Mapped truck list and choose the registration number of the truck that carries the tracker.
3. To remove the link again, choose — not mapped —.

The live map shows where the tracker of a truck reported its latest position. It needs a truck with a mapped tracker.

1. Open Vehicles in the left menu.
2. On the Trucks tab, click the red pin next to the registration number of a truck that has a tracker. Hover over it to read Live location.
3. A Live location window opens with a map of the truck's position.

You can also open the truck itself and click Live location, next to Edit at the top of the page.

• The marker pulses and glides to each new position, and the map follows it. While the window is open the app asks your provider for a fresh position about every 10 seconds.
• Under the map you see the device name, the speed in km/h, the battery level in percent, the date and time of the position and its coordinates. Items that your provider does not send are left out.
• The date and time is when the tracker last reported. It can be older than the current time, for example when the truck is parked.
• The footer shows when the data was last updated. Click Close to leave the window.